Executive Administrative Assistant

**Executive Administrative Assistant Opportunity at Blu Wellbeing**

**Company Overview**:
Blu Wellbeing is Montreal’s premier Holistic Massage Therapy Brand, renowned for our mobile services across Montreal, Laval, and surrounding areas, as well as our on-site treatments. We offer a comprehensive range of wellness products and services designed to enhance physical, mental, and emotional health. As industry leaders, we also specialize in workshops, retreats, and corporate wellness programs.

**Position**:
**Administrative and Management Assistant (Marketing Support)**

**Location**: Hybrid (Remote and In-Office Lasalle)

**Duration**: Long Term Permanent

**Role and Responsibilities**:
As an Administrative and Management Assistant (Marketing Support), you will work directly with the Director of Blu Wellbeing to handle a diverse range of administrative, project management, customer management, team management, event coordination, and marketing tasks.

**Key Responsibilities**:
**Administrative Support**:

- Provide administrative support to the CEO and other team members as needed.
- Manage schedules, appointments, and travel arrangements for the CEO and team members.
- Ensure rebookings for canceled or rescheduled appointments.
- Maintain organized digital files and documentation.
- Assist with basic invoicing, B2B contracts, and more.
- Assist with HR-related tasks such as onboarding new employees and maintaining personnel records.
- Assist with ad-hoc tasks and projects as assigned.

**Management Support**:

- Manage the team (logistics for massage therapy) via WhatsApp Team Channel.
- Coordinate meetings, including agenda preparation and minute-taking.
- Assist with event organization and planning, including resource assignment (RMTs).
- Conduct research and compile data for various projects and initiatives.
- Prepare necessary documentation for RMT onboarding, such as work contracts.

**Marketing Support**:

- Create presentations, pitch decks, and proposals.
- Manage social media channels: handle message requests, make story announcements of service offerings, availabilities, and events.
- Design using CANVA for various purposes such as newsletters, ritual guidebooks, event announcements, etc.
- Maintain organization of Corporate Programs, including program details, dates, pricing, and other important information.

**Qualifications and Personality Traits**:

- Strong administrative and project management skills with exceptional time management and organizational abilities.
- Ability to thrive in a fast-paced environment, prioritize effectively, and solve problems creatively.
- Excellent communication and interpersonal skills, with a proactive and self-motivated approach.
- Exceptional client, team, and project management capabilities, coupled with strong leadership qualities.
- Independent and natural-born leaders who can drive projects forward and inspire team members.
- Friendly, approachable demeanor suitable for customer and RMT interactions.

**Why Blu Wellbeing?**

Blu Wellbeing is experiencing significant growth, offering you a unique opportunity to contribute to our success and expand your career. You’ll work closely with experienced professionals, including our CEO, in a supportive and collaborative environment where your ideas and contributions are valued. Enjoy flexible work arrangements, access to our wellness services, and opportunities for professional development and career advancement.

**Benefits**:

- Gain hands-on experience in a dynamic marketing environment.
- Work directly under the mentorship of Blu Wellbeing’s founder.
- Access growth and career development opportunities.
- Engage in a stimulating work environment with diverse tasks and projects.
- Enjoy a positive and vibrant workplace culture, including team retreats and activities.

TO APPLY PLEASE SEND YOUR RESUME TO:
**Job Types**: Full-time, Part-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 15 - 35 per week

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Every Weekend
- Monday to Friday
- Weekends as needed

**Education**:

- DCS / DEC (preferred)

Work Location: Hybrid remote in Lasalle, QC H8N 0H7