Administrative Assistant-mho
4 days ago
**Job Description**:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
As a member of the Medical Health Office team and reporting to the Medical Health Officer (MHO), the administrative assistant, provides a variety of senior administrative support services to the MHO including screening and prioritizing incoming correspondence and materials, calendar planning, drafting, formatting and finalizing graphic presentation material, creating and maintaining databases; processing and monitoring expenditures, inputting confidential health information; and compiling statistical data. Works independently and communicates with internal and external stakeholders in a manner that promotes positive and respectful relationships and reflects the mandate and responsibilities of the Medical Health Officer. An emphasis on providing administrative support for the MHO in the area of communicable disease control in coordinator with the Communicable Disease Control Program and Manager.
**QUALIFICATIONS**:
**Education, Training And Experience**:
A level of education, training and experience equivalent to high school graduation plus additional related coursework in office or business administration and three (3) years' related experience in a large complex organization, preferably in a clinical program/portfolio or government/health authority setting.
**Skills And Abilities**:
- Ability to type 60 wpm.
- Ability to communicate effectively, both verbally and in writing.
- Ability to perform duties with accuracy.
- Ability to operate related equipment.
- Ability to use computer support programs such as Word, Excel, Publisher and Power Point.
- Ability to plan, organize and prioritize.
- Business writing skills.
- Ability to establish and maintain rapport with clients.
- Ability to analyze and resolve problems.
- Physical ability to carry out the duties of the position.
- Knowledge of medical terminology.
- Ability to use computer support programs such as Word, Excel, Publisher and Power Point.
**Job Requirements**:
-
Medical Health Officer
4 days ago
Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...
-
Administrative Assistant
7 days ago
Victoria, Canada WestCana Services Full timePart-time Administrative Assistant - The Heights at Mt. View - Long-Term Care Pro Vita is looking for Administrative Assistant with a passion for the elderly to join our team to support our residents in Victoria. Position: Part-time Administrative AssistantAddress: 3814 Carey Road, Victoria BC V8Z 4C4 Hourly rate: $26Shift(s): 3 days per week, 22.5 hours...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Community Roots Support Services Full timeHere we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Bayshore HealthCare Full timeThe Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested. **DUTIES AND RESPONSIBILITIES** - Complete correspondence including letter writing and text editing. - Prepare reports and...
-
Administrative Assistant
6 days ago
Victoria, British Columbia, Canada Central Walk Mayfair Shopping Centre Full time $40,000 - $45,000 per yearAdministrative Assistant - MAYFAIR SHOPPING CENTREDepartment: Mayfair Shopping Centre – Administration OfficePosition: Permanent Full-timeOur ideal candidate is a people person who has experience working in Customer Service and Administration but most importantly is a team player who is accurate and organized. A willingness to be flexible and openness to...
-
Administrative Assistant
13 hours ago
Victoria, Canada Wayside House Full timeJob Overview: **Responsibilities**: - Perform clerical duties such as filing, typing, copying, binding, scanning, update forms, manuals etc. - Assist with computer file organization - Post on social media - Answer and direct phone calls with professionalism and courtesy - Assist with events, helps with activities - Provide excellent customer service to...
-
Administrative Assistant
1 week ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...
-
Administrative Assistant
4 weeks ago
Victoria, Canada University of Victoria Full timeReporting to the Administrative Officer and working closely with the Chair and other administrative staff in the School of Languages, Literatures and Cultures, this position will provide administrative support during the transition from four departments into one interdisciplinary School. The Administrative Assistant assists with social media coordination,...
-
Administrative Assistant
1 week ago
Victoria, Canada Inn at Laurel Point Full time**Job Title**:Administration Assistant **Job Status**:Permanent **Start Wage**: $58,000 per annum **Summary of Position**: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. **Responsibilities**: - Manages...
-
Administrative Assistant
2 weeks ago
Victoria, Canada Selkirk Montessori School Full timeGeneral job Description: The Administrative Assistant is responsible for providing administrative and database management to ensure that services are provided in an accurate, effective, and efficient manner. The Administrative Assistant assumes responsibility of the following roles: - Student Information Systems management, including MyEd BC, Transparent...