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HR/office Coordinator

2 weeks ago

PointeClaire, Canada Vortex Aquatic Structures International Full time

Founded in 1995 in Montreal. Vortex pioneered the splashpad and revolutionized the way children and families play in urban spaces, waterparks, and resorts worldwide. Our innovative approach to water attractions has since helped communities, businesses and families grow. We are proud to have created 8000 custom installations spanning 50 counties and 5 continents We believe that play can change the world. We're in the creative business and that applies to everything. There's no formula for how to think here at Vortex, we encourage you to bring your own perspectives, personality and ideas to your work, no matter your role

Working as part of a multidisciplinary team you are responsible for ensuring that the office runs smoothly, providing our teams (and visitors) with an inviting environment that is well set up to allow employees to be productive and comfortable. This includes ensuring that office equipment is functioning correctly, supplies are on hand, and work areas are functional. You will also contribute to the employee experience by providing support to the HR team in carrying out processes linked to recruitment, onboarding, training, and engagement. Finally, you will provide administrative support to other areas of the business.

**Responsibilities**:
General Office Administration
- Welcome and coordinate arrival of visitors.
- Maintain office space to present an inviting atmosphere; ensure common meeting areas are always ready for use
- Develop and implement office administrative systems/procedures.
- Maintain all supplies to keep the office/ lunchroom areas in good operating and housekeeping condition and replenish when required.
- Ensure office equipment is properly maintained and serviced, including photocopiers, coffee machines, vending machines
- Scheduling and working with outside contractors and suppliers to maintain office and lunchroom equipment
- Provide administrative support to other internal teams, as needed

HR Administration
- Assist the HR team with the administration of HR processes (Recruitment, Benefits, Recognition)
- Coordinate onboarding/offboarding of new team members.
Maintain employee electronic files using HRIS (human resource information system).
- Participate in health & safety initiatives.
- Assist with internal event planning and coordination.
- Support travel: request visas, maintain/update employees in travel agency portal.

**What We Offer**:

- A great company culture that sells fun
- A rewarding role with opportunities to see yourself and the company grow.
- Hybrid Model
- Company-paid training, and education reimbursement
- On site gym
- On site parking
- RRSP match program
- Benefits program: including Health & Dental Coverage, Telemedicine & Employee Assistance
- A planned integration tailored just for you & a buddy who will help assist your first months at Vortex