Administrative Officer

Organizational Unit - University of Victoria -> Faculty of Human & Social Dev -> Public Administration - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 21 April 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $75,755.00 - $98,528.00 - Additional Posting Information - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - SG11 - Employee Group: - PEA - Regular - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement. **About the School** The School of Public Administration (PADM) at the University of Victoria is committed to excellence in teaching, research, and community engagement to support effective, equitable, and culturally responsive governance and public service in Canada and beyond. Grounded in principles of reconciliation, collaboration, innovation, equity and sustainability, PADM serves a diverse body of students and partners through its graduate and undergraduate programs, professional certificates, and community-based research initiatives. PADM offers a range of graduate and undergraduate programs, including the Master of Public Administration (MPA), Master of Arts in Community Development (MACD), Juris Doctor and MPA Double Degree, and professional certificates and diplomas. As a dynamic academic unit, PADM emphasizes interdisciplinary learning, public sector innovation, Indigenous governance, and community-led development. **About the Role** The Administrative Officer provides comprehensive operational and administrative leadership for the School of Public Administration. Reporting to the School Director and liaising with other staff and faculty, the Administrative Officer is responsible for ensuring the effective delivery of internal administrative services including human resources support, budget planning and monitoring, communications, scheduling, committee support, records management, and logístical coordination of school operations. This position requires a high degree of autonomy, professionalism, confidentiality and cultural acumen. The Administrative Officer liaises with sessional instructors, students, and a range of internal and external parties across UVic to coordinate projects, respond to emerging administrative needs, and support academic programming. Maintaining our relationships with Indigenous and other local partners is critical. A deep understanding of the University's administrative systems and a commitment to inclusive and responsive service are essential to success in this role. The School of Public Administration recognizes the importance of excellence, equity, and respectful engagement with Indigenous communities, students, and knowledge systems. We encourage applicants with lived experience and/or strong knowledge of Indigenous governance, public service, and reconciliation efforts to apply. This is a continuing position with opportunities for professional development, leadership in administrative innovation, and contribution to a collaborative and future-focused academic environment. **_*This position is eligible for a Hybrid Work Arrangement*_** **The salary range for this position is**: - **Recruitment range: $75,755- $83,525 starting salary** determined by the PEA Collective Agreement. - **Performance range: $98,528** salary range ceiling is available through annual performance increases. - Job Summary **Mandate**: An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed. **Objectives**: - Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively. - Oversee office operations and planning, financial management and assistance to the School Director or Department Chair. - Support the School or Department leadership to meet long-term planning and academic goals. - Supervise administrative staff including recruiting, performance development, coaching and workload management. - Job Requirements This position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered. Knowledge, skills, and abilities include: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environme