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Administrative Assistant

2 weeks ago

Greater Sudbury, Canada CEDA Full time

**Company Description**
CEDA specializes in industrial maintenance, turnaround and environmental services and has a proud history in North America with roots extending back to 1973. Our talented and experienced team is committed to delivering world-class solutions to help our clients maximize production, mitigate risk and avoid costly outages, always with safety top of mind.

We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.

If you’re ready to take the next step in your career, CEDA has opportunities for you

CEDA is currently seeking an Administrative Assistant based out of our Sudbury, Ontario location.

CEDA has built its reputation on getting the job done for some of the biggest names in the industry. As we expand our operations, we are looking for someone who is excited by new challenges and ready to be the first point of contact for our visitors. If that sounds like you

**What we offer**:

- Competitive wages and **excellent benefits** starting on your first day
- The shift is **Monday - Friday**, 40 hours per week
- Skill development and **opportunity for growth**:

- Great **opportunity to gain experience**, exposure and to learn about all aspects of an industrial service company

**Key Duties and Responsibilities**
- You are the first point of contact for visitors Provide front desk coverage by answering incoming calls, greeting visitors, conducting safety orientations, maintaining the visitor log and managing deliveries
- Handle day-to-day administrative tasks including photocopying, faxing, mailing, filing, supply coordination, and preparing meeting minutes
- Create, update and maintain information in all systems and archives for all areas of the business; including but not limited to payroll, billing, requisitioning, buying, receiving, fleet, and safety
- Work with the field supervisors to ensure all documentation is accurate, complete and submitted in a timely manner
- Assist with accounting and procurement duties as required
- Setup and coordinate meetings and conferences - book travel for attendees as required
- Support staff in assigned project based work including assembly of manuals, user guides, participant workbooks etc.
- Provide other administrative support as required

**Role Specifications**:

- Minimum 3 years of office based work experience is required
- Proficient in Microsoft Word, Excel and PowerPoint is required
- Related administrative certificate is considered an asset
- Experience with FieldFX, Intelex, Sharepoint and Microsoft AX all considered an asset
- Ability to function independently in a busy office environment
- Strong organization and prioritization skills and a high level of integrity and confidentiality

**Skills**:

- When faced with a complex situation you enjoy putting all the pieces together and find the best way to accomplish what needs to be done
- The fast pace of work combined with each day being unique keeps you plugged into the rhythm of the business
- Being the go-to person gives you the greatest sense of professional satisfaction
- Quick learner, especially when it comes to computer programs
- Exceptional interpersonal and communication skills (written and verbal)

**Additional Information**
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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