Inventory Control and Administrative Assistant

2 days ago

Vancouver, Canada The Soap Dispensary and Kitchen Staples Full time

**Title**:Inventory Control and Administrative Assistant

**Reports to**:Store Owner

**Pay range**: Training probationary period $20 - $22, full salary $24

**Overall Purpose**:
Document, input, organize, control, and evaluate inventory management systems and programs as well as daily administrative tasks..

**Main duties & Responsibilities**:
**Inventory**:

- Oversee the digital Inventory management systems to improve and maintain accurate stock levels and movement
- Assist in receiving and accurately recording daily deliveries and transfers
- Coordinate with the Inventory team to efficiently manage the storage, distribution, and movement of the physical inventory
- Ensure the accurate and timely transition of the digital inventory between the retail shop and the web store.
- Assist with doing stock counts for inventory records which includes counting, recording, analyzing, investigating and reporting discrepancies to the owner.
- Generate reports and investigate/reconcile inventory discrepancies
- Reconcile digital inventory database with the physical inventory
- Communicate with suppliers regarding product or shipment issues
- Coordinate with retail management team and buyers to ensure consistent, optimal stock levels for both the retail store and web store
- Assist with stocking the retail shelves and organizing the physical inventory as needed

**Administrative Assistance**:

- Oversee the organization, digitization and filing of all invoices, receipts and other financial or operational documents
- Log daily retail and e-commerce sales reports and reconciliations of all sales channels
- In addition to sales reports, provide expense and inventory reports to the management team
- Provide general clerical and operational support to the management team
- Manage operational documents and files related to taxes, fees, utilities, services, maintenance, expenses and governmental and ensure that all contracts, licenses, agreements and payments are up-to-date
- Oversee the B2B program by receiving orders, process payments and coordinate with the inventory team to pull and deliver stock according to company procedure
- Provide general administrative tasks such as taking meeting minutes, creating documents, filing, ordering office supplies, etc.
- Execute accurate data entry
- Maintain an organized and clean shared office space
- Assist with market research and analysis
- Assist external bookkeeper and accountant by providing financial documents, receipts and reports as needed

**Employment Requirements**:
**Qualifications**:

- Experience with POS management system
- Proficient with Google Workspace/ Google Docs Suite, Microsoft Office skills
- Possess excellent oral and written communication and fundamental arithmetic skills
- Maintain pace, focus and accuracy while working independently
- Ability to multitask and set priorities
- Basic accounting and bookkeeping principles an asset

**Education/Certifications/Licenses**:
College diploma or post secondary education.

**Experience**:
1 year in administration role

1 year experience in inventory management for retail environment

**Working Conditions**: Work onsite in an exterior office space at the retail shop

Please submit resume and cover letter

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$24.00 per hour

Schedule:

- Monday to Friday

Work Location: One location

  • Inventory Controller

    7 days ago

    Vancouver, Canada LMI Technologies Full time

    Reporting to the Global Logistics & Materials Manager, the Inventory Controller performs inventory control activities including parts kitting, cycle counting, and stockroom and finished goods organization on a daily basis. **What will you do as an Inventory Controller?**: - Adheres to ESD protection and ensures that electronics and optics are handled...

  • Administrative Assistant

    7 days ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time

    Company DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...

  • Inventory Control Coordinator

    2 weeks ago

    Vancouver, Canada Olympia Tile+Stone Inc. Full time

    Who We Are Olympia Tile is a leading distributor in the ceramic tile and stone industry, with a proud history dating back to 1927. With branches across Canada and the United States, we are recognized for our exceptional products, outstanding customer service, and commitment to operational excellence. Our Vancouver branch plays a key role in ensuring...

  • Inventory Controller

    4 weeks ago

    Vancouver, Canada LMI Technologies Full time

    LMI Technologies, recognized as one of Canada’s Best Workplaces, is a medium-sized technology company built on a culture of openness, respect and professional excellence. At LMI our staff work passionately toward the common goal of designing and delivering innovative 3D machine vision solutions to OEMs and System Integrators working in industrial factory...

  • Inventory Control Coordinator

    1 week ago

    Vancouver, Canada Wildpack Beverage Inc Full time

    Job Description - Inventory Control Coordinator Location: Vancouver Full-time About Wildpack Wildpack is a rapidly growing and established co-packaging and co-manufacturer with multi-site facilities for both non-alcoholic and alcoholic beverages. Wildpack produces and packages ready-to-drink beverages for a variety of brand owners in the retail CPG...

  • Inventory Control

    3 days ago

    Vancouver, Canada Loblaw Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we’re here for our friends, neighbours, family members and colleagues. We succeed through...

  • Inventory Control Specialist

    5 days ago

    Vancouver, Canada Purple Brand Group Full time

    **Inventory Control Specialist** PURPLE was founded in 2017 at the intersection of industrial design, streetwear, and luxury fashion. A collective of friends and industry veterans set out to launch a collection of men’s denim and luxury basics. Denim is the anchor of the modern man’s wardrobe; PURPLE is dedicated to making that anchor more interesting....

  • Inventory Control Analyst

    1 week ago

    Vancouver, Canada Lululemon Full time

    who we are lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis...

  • Inventory Control Manager

    2 weeks ago

    Vancouver, Canada Oxygen8 Solutions Inc. Full time

    **About Oxygen8** At Oxygen8, we help create healthy spaces for people to live, work, and play in an energy-efficient way. Since 2019, Oxygen8 has developed and manufactured high-efficiency commercial and multi-family residential ventilation systems that help improve the health and wellness of buildings and their occupants. Oxygen8’s 100% electric...

  • Inventory Control Coordinator

    2 days ago

    Vancouver, Canada Legends Haul Full time

    _**Shift timings: 7 am to 3:30 pm**_(30 min-unpaid lunch break)_ **ABOUT LEGENDS HAUL** Legends Haul is a food manufacturer and distributor of consciously sourced or produced products to BC's best restaurants and retailers. We are a fast paced team that thrive in constant creation. Since our conception in 2018 we have undergone many phases to stay current...