Administrative Services Coordinator

6 days ago

North Vancouver, Canada North Vancouver City Library Full time

**Administrative Services Coordinator (2024-12)**:
North Vancouver City Library is seeking a motivated, conscientious, and upbeat Administrative Services Coordinator to join our team (regular full-time, 70 hours bi-weekly).

Reporting to the Manager, People, Finance and IT, the administrative services coordinator is responsible to:

- Coordinate day-to-day administrative activities for the library, including planning, directing and reviewing the work of administrative services assistants;
- Coordinate and support recruitment, onboarding, training and development; and develop and maintain documents and systems for human resource administration;
- Schedule up to 60 employees and make daily adjustments to support operations in response to emergent staffing needs;
- Source and organize delivery of training based on identified organizational needs and priorities;
- Plan and implement programs and events that promote staff engagement and wellness; and
- Support the implementation and evaluation of the library’s diversity, equity, access and inclusion priority actions.
- Strong supervisory skills and experience
- A customer service mindset
- A proactive, creative and collaborative approach to problem-solving
- A commitment to employee development, engagement and wellness
- A demonstrated commitment to advancing diversity, equity, accessibility and inclusion
- The ability to balance priorities and work effectively in a dynamic environment
- A toolkit for managing tasks and projects, and for completing a variety of work accurately, effectively and in a timely manner
- Intermediate to advanced MS Office and Adobe Acrobat skills
- Strong communication and conflict resolution skills

If you thrive with a balance of routine and project-based work, if you enjoy streamlining workflows and solving problems collaboratively, and if you have a growth mindset and bring joy and good energy to the workplace - we are looking for you

Please see the attached Job Classification Specification (under review) for further details.

**Qualifications**
Completion of a post-secondary diploma or degree in business or public administration, human resources or a related field, plus 3 to 5 years related experience in an office setting, or an equivalent combination of training and experience.

Experience in a unionized, government and/or non-profit environment would be an asset.
- Note: When uploading documents to your profile, the maximum size allowed per document is 1MB. Please ensure the document file name and file extension is all lower case (i.e..pdf and not.PDF). If you are having difficulty attaching documents, please click on the “question mark” icon on the top right side of the screen for technical support._

**Start date**:
Immediately

**Salary**:
$33.25 - $39.14/hour (pay grade 18; 2024 rates*) + benefits
- _Note: this classification is currently under review._

**Schedule**:
North Vancouver City Library offers a flexible work arrangement for full-time employees resulting in an additional rest day during each two-week period.

Week 1
Monday - 8:30 a.m. - 4:45 p.m.
Tuesday - 8:30 a.m. - 4:45 p.m. Wednesday - 8:30 a.m. - 4:45 p.m. Thursday - 8:30 a.m. - 4:45 p.m.
Friday - 8:30 a.m. - 4:45 p.m.

Week 2
Tuesday - 8:30 a.m. - 5 p.m. Wednesday - 8:30 a.m. - 4:45 p.m. Thursday - 8:30 a.m. - 4:45 p.m.
Friday - 8:30 a.m. - 4:45 p.m.

**Closing date**:
September 15, 2024 at 5 p.m.

**About us**:
Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years

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