Project Administration Coordinator

2 weeks ago

Greater Vancouver A, Canada ESW Building Services Inc Full time

Subcontract Position - ESW Building Services Inc.

ESW Building Services Inc. is looking for a proactive **Project Administration Coordinator** to support and streamline workflows across our construction and renovation projects. This role is ideal for someone who thrives in a fast-paced environment, is detail-driven, and enjoys balancing organization with problem-solving. You’ll play a key part in coordinating with internal teams, trades, vendors, and stakeholders while ensuring projects move forward smoothly.

**Key Responsibilities**
- Support daily project operations, including scheduling, budget tracking, and documentation management.
- Monitor project progress using tools such as Jira and Kanban, updating timelines and ensuring milestones are met.
- Gather and analyze project data, preparing reports to aid in decision-making and risk management.
- Act as the communication link between office staff, trades, vendors, and external partners to keep tasks aligned.
- Provide regular updates to leadership, flagging risks or challenges for timely resolution.
- Ensure compliance with on-site notices, safety standards, and project regulations.
- Coordinate attendance of trades, confirming task completion and organizing follow-ups when needed.
- Prepare, print, and maintain accurate documentation and project records.

**Qualifications & Skills**
- Previous experience in operations, project coordination, or administration.
- Background in construction or renovation is a required.
- Exceptional organizational skills with the ability to manage multiple priorities.
- Strong attention to detail and confidence in data tracking/reporting.
- Professional communication skills, both written and verbal.
- Ability to collaborate effectively with diverse teams and manage vendor relations.
- Familiarity with project management tools and methods.

**Why Join Us**

As a **Project Administration Coordinator** at ESW, you’ll play a key role in driving efficiency, improving collaboration, and supporting the successful delivery of projects. This is a hands-on subcontract role where administration meets operations—perfect for someone who wants to make a meaningful impact and grow within the industry.

If this sounds like the right fit, we’d love to hear from you

**Job Types**: Full-time, Permanent

Pay: $30.00-$45.00 per hour

Application question(s):

- Are you willing to travel outside of the Greater Vancouver Area for work?
- Are you equipped with your own reliable vehicle to travel to different job sites?

**Experience**:

- Project Management: 3 years (required)
- Construction: 3 years (preferred)
- Administrative: 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: On the road

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