Receptionist and Human Resources Administrative Assistant

**Company: Nutralab Canada Corp.**

**Position: Receptionist and Human Resources Administrative Assistant**

**CORPORATE OVERVIEW**:
Nutralab Canada Corp. is a rapidly growing contract manufacturer of private label dietary supplements. Part of the Honson Pharmatech Group founded in 1995, Nutralab is uniquely positioned in the health contract manufacturing sector in that it offers a complete one-stop-shop service from raw materials sourcing and product formulations to final packaging.

**SUMMARY**:
Nutralab Canada Corp. is looking for a Full-time Receptionist/Human Resources Administration Associate to assist the company in its HR and Admin operations.

**WORK LOCATION**:
Nutralab Canada Corp.

980 Tapscott Rd.

Toronto, ON M1X 1C3

**WEBSITE**:
**BENEFITS**:

- Fast-growing company with infinite potential
- Flexible, friendly, and open work culture
- Competitive remuneration and benefits package

**REQUIREMENTS**:

- University or college degree in human resource management or equivalent experience
- 2+ years of direct work experience in HR and administration
- Strong knowledge and familiarity with Ontario labor and health and safety laws
- Good software knowledge of ADP systems
- Good software knowledge of Microsoft Office Suite (Microsoft Outlook, Excel, Word, etc.)

**RESPONSIBILITIES**:
**Receptionist Responsibilities**:
1. Front Desk Management:

- Greet visitors, clients, and employees with professionalism.
- Answer, screen, and forward incoming phone calls to the appropriate departments.
- Ensure the reception area is tidy and presentable, stocked with necessary office supplies and informational materials.

2. Visitor and Appointment Handling:

- Coordinate visitor check-ins, issue visitor passes and notify relevant personnel of guest arrivals.
- Schedule and confirm appointments, meetings, and conference room bookings.
- Maintain a visitor logbook and manage security protocols, if applicable.

3. Mail and Deliveries:

- Receive, sort, and distribute daily mail and deliveries.
- Manage outgoing mail and packages, ensuring they are sent promptly.

4. Clerical Support:

- Assist with clerical tasks such as photocopying, scanning, and filing documents.
- Maintain and update employee and visitor records.
- Support office administration by ordering office supplies and equipment.

5. Communication Liaison:

- Act as the primary point of contact between the company and external parties.
- Manage internal and external correspondence to ensure timely responses and effective communication.

**HR Assistant Responsibilities**:
1. Employee Onboarding:

- Assist with preparing and facilitating new employee orientation.
- Ensure new hires complete necessary paperwork and comply with company policies.
- Update and maintain employee personnel files.

2. HR Document Management:

- Maintain organized employee records (digital and physical) while ensuring confidentiality.
- Prepare HR-related reports and assist in payroll processing by tracking attendance and leave balances.

3. Recruitment Support:

- Support screening resumes and coordinating interview logistics.

4. Benefits and Compliance:

- Support the HR team in managing employee benefits (e.g., health insurance, retirement plans).
- Ensure that all employee records comply with legal and company policy requirements.

5. Employee Relations and Support:

- Act as the first point of contact for HR-related queries from employees, directing them to the appropriate HR team member if needed.
- Assist in organizing employee events, meetings, and training sessions.

**Payroll and Attendance Responsibilities**:
1. Attendance and Payroll Management:

- Track employee attendance, including leaves, overtime, and absences.
- Accurately calculate payroll rates, factoring in hours worked, overtime, and deductions.
- Maintain records of employee salaries, benefits, and deductions.

2. Salary Calculation and Reporting:

- Calculate and manage employee salary data, ensuring accuracy in wages, bonuses, and deductions.
- Collaborate with department managers to ensure payroll data is up to date
- Prepare payroll summaries and reports to submit to the accounting department for salary issuance.

3. Collaboration with Accounting Department:

- Provide accurate payroll and salary information to the accounting department for timely salary disbursement.
- Resolve payroll discrepancies in coordination with accounting and ensure accurate salary distribution.

4. Compliance with Payroll Regulations:

- Ensure compliance with payroll regulations, including tax deductions, benefits, and any changes in labor laws.
- Keep records updated to reflect any changes in employee contracts, pay rates, or benefits.

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person