Office Administrative Assistant
1 week ago
**Overview**:
**Responsibilities**:
- Manage all accounting functions including bookkeeping, project accounting, billing, reporting, purchase order controls, accounts receivable/payable, payroll processing, cash flow management, and payment scheduling using QuickBooks.
- Coordinate HR tasks such as employee records, onboarding, and provide basic HR support.
- Assist with project coordination, facilitate communication between teams, and support team management by fostering a positive work environment and ensuring smooth day-to-day operations.
- Ensure timely government filings and compliance.
- Perform general administrative duties to support office operations and staff as needed.
**Requirements**:
- Proficient in project accounting, accounts receivable/payable, and QuickBooks (or similar software).
- High computer literacy, including Microsoft Office (Excel, Word, SharePoint).
- Strong understanding of cash flow management, vendor payment scheduling, and financial controls.
- Excellent organizational, time management, and problem-solving skills with a constructive, solution-focused approach.
- Effective interpersonal skills and a team-oriented attitude.
- Self-directed and proactive work ethic with the ability to handle confidential information discreetly and work with a sense of urgency to meet deadlines.
- High executive functioning, including time management and prioritization.
- Clean criminal record and driver’s abstract.
**Benefits and Compensation**:
- Compensation is based on experience and skillset
- Two weeks’ vacation per year to start
**Experience**:
- Minimum 1 year using QuickBooks, including payroll and accounts payable/receivable processes (required).
- Office management experience of 1-2 year (preferred).
If you’re organized, proactive, and ready to contribute to a dynamic construction team, we’d love to hear from you Join us and grow your skills in a supportive environment where technology and teamwork make work easier.
**Job Types**: Part-time, Permanent
Pay: From $20.00 per hour
Expected hours: 30 per week
**Benefits**:
- Company events
- On-site parking
- Paid time off
Ability to commute/relocate:
- Calgary, AB (T2T): reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative: 1 year (required)
- Bookkeeping: 1 year (required)
**Language**:
- English (required)
Licence/Certification:
- Class 5 Licence (required)
**Location**:
- Calgary, AB (T2T) (required)
Work Location: In person
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