Office Administrator Assistant
1 week ago
**Overview**
The Office Administrator Assistant supports the daily administrative operations of the office. This role ensures smooth office functioning by performing a variety of clerical tasks, assisting with communications, organizing files and documents, coordinating meetings, and providing general support to staff and management. Accounting experience and initiative is not a requirement but an asset.
**Key Responsibilities**:
- **Administrative Support**:
- Answer and direct phone calls in a professional manner.
- Greet and assist visitors, clients, and vendors.
- Organize and schedule meetings and appointments.
- Maintain office supplies inventory and place orders as needed.
- **Document & Data Management**:
- File and retrieve documents, records, and reports.
- Maintain electronic and physical filing systems.
- Input data into company systems accurately and efficiently.
- **Clerical & Office Coordination**:
- Assist in the preparation of regularly scheduled reports.
- Handle incoming and outgoing mail and deliveries.
- Help coordinate office activities and events.
- Support HR or Accounting staff with basic tasks (e.g., timesheet collection, invoice tracking, data entry).
- **Communication & Customer Service**:
- Respond to inquiries and provide general information to staff and clients.
- Liaise with other departments to ensure smooth communication and operations.
**Qualifications & Skills**:
- High school diploma or equivalent; additional training or certification in administration is a plus.
- 1+ year of experience in an administrative or clerical role preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
- Proficiency in Sage 50 is preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
**Job Types**: Full-time, Permanent
Pay: $3,000.00-$3,500.00 per month
**Benefits**:
- Extended health care
Schedule:
- Monday to Friday
**Education**:
- AEC / DEP or Skilled Trade Certificate (preferred)
**Experience**:
- Accounting: 1 year (preferred)
Work Location: In person
-
Receptionist & Administrative Assistant
2 weeks ago
Calgary, Canada Source Office Furniture & Systems Ltd. Full timeFor the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking...
-
Medical Office Assistant
1 week ago
Calgary, Canada Medical Office Calgary near Foothills Medical Center Full time**Job Overview** **Duties** - Greet patients and visitors professionally at the front desk, providing a welcoming environment - Schedule appointments and manage patient flow using electronic scheduling systems - Verify patient information and update electronic medical records accurately - Assist with check-in and check-out processes, including collecting...
-
Office Administrative Assistant
1 day ago
Calgary, Alberta, Canada RB Impact HVAC Services Full timeCompany DescriptionRB Impact HVAC Services has been a trusted name in the HVAC industry for over a decade. Founded by AD Nahal, the company is distinguished by its commitment to high-quality heating, cooling, and air quality solutions offered at competitive prices. Backed by a team of licensed, insured, and skilled professionals, RB Impact HVAC Services...
-
Office Administrative Assistant
2 weeks ago
Calgary, Canada C&D Insurance Services Ltd. Full time**Responsibilities**: - Greet and assist visitors, clients, and employees in a professional and friendly manner at the front desk - Perform data entry tasks accurately and efficiently - Maintain and organize office files, documents, and records - Assist with clerical tasks such as photocopying, scanning, and faxing - Schedule appointments and manage...
-
Calgary, Canada Infini Health Full time**Location**: Calgary **Reports To**: Clinic Manager **Hours of Work**: Part-Time?Casual **Infini Health Vision and Culture** At Infini Health, we are a leading integrated sports medicine, musculoskeletal, neurological, and pain center. Utilizing advanced diagnostic imaging, we provide comprehensive medical assessments aimed at optimizing the health and...
-
Receptionist/office Administrative Assistant
1 week ago
Calgary, Canada NUMERIS LLP Full time**Office Administrative Assistant** Numeris LLP is a premier service Calgary CA firm providing accounting/advisory and assurance, Canadian and US tax, and consulting services. Our clients are individuals and private companies involved in a wide range of industries both large and small including not-for-profit and charities. Our clients are continually...
-
Administrative Assistant/Office
4 days ago
Calgary, AB, Canada Airswift Full timeOne of our clients, a major oil and gas company has tasked us with finding an enthusiastic and detail-oriented Administrative Assistant to join their team in Calgary, Alberta. This is an excellent opportunity for someone looking to start their career in administration and gain valuable experience in a dynamic corporate environment. Provide general...
-
Receptionist/office Administrative Assistant
2 weeks ago
Calgary, Canada Monarch Physiotherapy Clinic Inc. Full time**About us** Multidisciplinary Physiotherapy Clinic with team members comprising of Physiotherapist & Massage therapist working in a very friendly environment is looking for an exciting Monday to Saturday Full time opportunity for a Clinical & Office Assistant position in our clinic. This position is responsible for providing a variety of support to all...
-
LOCAL OFFICE ADMINISTRATIVE ASSISTANT
1 week ago
Calgary, AB, Canada AP Électrique Inc. Full timeAP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations. The Office Administrator plays a key role in...
-
Medical Office Assistant
7 days ago
Calgary, AB TB W, Canada Medical Office Calgary near Foothills Medical Center Full timeJob OverviewWe are seeking a dedicated and organized Medical Office Assistant to join our healthcare team. The ideal candidate will provide exceptional administrative support within a busy medical or dental office environment, ensuring smooth daily operations. This role requires excellent communication skills, familiarity with electronic medical records, and...