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Administrative Assistant

4 weeks ago

Stittsville, Canada DA-Integrated Full time

**Job Title**: Administrative Assistant (Reception, Office Management & MIS Support) - _Temporary Maternity Leave Coverage_
**Location**: Stittsville, Ontario, Canada | In-office
**Employment Type**: Full-Time, Contract (12-18 months)
**Start Date**:Monday December 8, 2025

DA-Integrated is a leading global provider of Integrated Circuit Development, Product Introduction and Supply Management Services. We offer Comprehensive Production Test Solutions and Custom ASIC Services. Real world experience with 100+ Customers and 500+ Chips positions us to enable customer success in execution of IC Design, Product Introduction and Volume Supply.

**Key Responsibilities**

**Reception & Front Office Support**
- Manage day-to-day office activities, ensuring efficient operations and workflow.
- Serve as the first point of contact for visitors and incoming calls with professionalism and a friendly attitude.
- Manage incoming and outgoing mail, deliveries, and courier services.
- Ensure meeting rooms, conference rooms, and common areas are tidy.
- Maintain coffee machine and keep kitchen consumables stocked.

**Office Management**
- Order and maintain office supplies and equipment.
- Coordinate office maintenance, cleaners, property care and trade companies, and other service providers.
- Assist with meeting coordination, catering, and travel arrangements as required.
- Support onboarding of new employees (workstation prep, welcome materials, etc.).
- Manage and organize company events.

**Order Entry, Material Tracking, and Billing Systems Administration**

Use the company’s internal software to complete key activities, including:

- Accept and process customer orders
- Identify incoming customer materials and enter them into the tracking system
- Monitor resource consumption reports, send reminders, and make corrections as needed
- Prepare and process customer billings

**Qualifications & Skills**
- Post-secondary education in Office Administration or related field.
- Strong computer literacy: comfortable learning new software systems (experience with MIS or CRM systems is an asset).
- Excellent organizational and multitasking skills with strong attention to detail.
- Professional communication skills—both written and verbal.

**Why Join Us?**
- A supportive, collaborative team environment.
- Opportunity to gain valuable experience in a dynamic organization.
- Hands-on learning and support for professional development.
- Competitive compensation package for the duration of the contract.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Type**: Fixed term contract
Contract length: 12-18 months

Pay: $25.00 per hour

Expected hours: 37.5 per week

Work Location: In person