Office Coordinator

**Office Coordinator - Logix ITS**

Logix ITS is an innovative technology conglomerate dedicated to addressing everyday safety and parking challenges. We are driven by our passion for saving lives, preventing speeding, and simplifying parking experiences. Since our inception in 1995, we have emerged as a leading manufacturer in traffic calming, parking guidance technology, and traffic safety data software. With a global presence, our offices are strategically located in the US, Canada, Mexico, and India.

At Logix ITS, our commitment to enhancing well-being extends not only to millions of drivers worldwide but also to our valued employees. We empower our team members to invest in their personal growth, knowledge, and skills.

**Key Responsibilities**:

- Executive and Manager Support:

- Coordinate travel arrangements for the executive team and assist in expense report submission.
- Assist executive team and managers with setting up team meetings and off/on-site events.
- Assist in completing diverse duties and occasional assignments as needed.
- Office Administration:

- Greet guests at the front door in a welcoming professional manner.
- Answer general phone line.
- Assist in organization, cleanliness & safety of office space.
- Coordinate moves, purchases and deliveries of office supplies and equipment.
- Manage office supplies & snacks.
- Coordinate office events as needed.
- Finance document scanning.
- Postal duties, including handling in-office incoming and outgoing mail/packages.
- Oversee the handling and replenishment of petty cash in accordance with company procedures.
- Run general office errands as needed.
- Assist with HR tasks as needed.
- Health & Safety:

- Manage the Health & Safety Committee: coordinate inspections, training, update policies/procedures, report incidents, promote workplace safety and compliance, and other tasks as needed.
- Coordinate and run regular health and safety meetings.
- Manage fire/escape planning and drills.
- Newsletter:

- Coordinate all elements of the company newsletter, including meetings, content coordination, and editing (as needed).

**Qualifications**:

- 1+ years of admin experience (preferred)
- Bilingual in French and English, both written and spoken (English communication skills are essential for this role as it involves frequent written and verbal interactions with the executive team & employees in both Canada & the United States, and as well as preparing documentation and reports in English).
- Valid driver’s license and access to a personal vehicle
- Friendly, engaging and active listener
- Proven ability to juggle multiple priorities
- Professional behavior
- Excellent attention to detail, organization, effective time management, and team collaboration skills
- Dependable, self-directed, and able to complete projects with limited supervision
- Logix ITS is an equal opportunity employer, committed to fostering a dynamic and inclusive work environment for all employees.

**Coordonnateur(trice) de Bureau - Logix ITS**

Logix ITS est un groupe d’entreprises qui crée des technologies innovantes et des solutions pour aider à résoudre les défis quotidiens liés à la sécurité et au stationnement. Nous sommes passionnés par la prévention de la vitesse excessive, la sauvegarde des vies et la simplification de l'expérience de stationnement. Depuis 1995, nous sommes devenus un fabricant de premier plan en matière de ralentissement du trafic, de technologie de guidage au stationnement et de logiciels de données sur la sécurité routière. Nous avons des bureaux au Canada, aux États-Unis, au Mexique et en Inde.

Chez Logix ITS, nous contribuons à améliorer le bien-être de millions de personnes qui circulent sur les routes et se garent dans les parkings du monde entier. Notre passion pour l'amélioration du bien-être s'étend naturellement à la vie de chacun de nos employés, car nous les aidons à investir en eux-mêmes, dans leurs connaissances et dans leurs compétences.

**Responsabilités Principales**:

- Soutien aux Cadres et aux Gestionnaires:

- Coordonner les arrangements de voyage de l’équipe de direction et aider à la soumission des rapports de dépenses.
- Aider les cadres et les gestionnaires à organiser des réunions d’équipe et des événements internes/externes.
- Appuyer diverses tâches et mandats ponctuels selon les besoins.
- Administration du Bureau:

- Accueillir les visiteurs à la porte d’entrée de manière professionnelle et chaleureuse.
- Répondre à la ligne téléphonique principale.
- Veiller à l’organisation, à la propreté et à la sécurité de l’espace de bureau.
- Coordonner les déménagements, achats et livraisons de fournitures et d’équipements.
- Gérer les fournitures et les collations du bureau.
- Coordonner les événements au bureau au besoin.
- Numériser les documents financiers.
- Effectuer les tâches postales: traitement du courrier entrant/sortant.
- Superviser la gestion et le réapprovisionnement de la petite caisse conformément aux procédur