Corporate Legal Assistant

1 week ago

Toronto, Canada Mills & Mills LLP Full time

**Who We Are**_

Mills & Mills LLP is an expanding mid-size law firm with over 80 employees. Our core values that guide the members of our team are _**Integrity, Competence, Initiative, Cooperation, Respect and Care**_. For us, there is no better question than “how can I help?”

We offer each member of our team competitive compensation and benefits, a collaborative and barrier-free work environment, and the opportunity to work on a diverse range of matters.
- **Purpose of the Role**_

As a Legal Assistant at Mills & Mills LLP you will work alongside other experienced Legal Assistants and legal practitioners, while you provide corporate clerk support to other members of the Business Law Group with a focus on not-for-profit and charity law matters. You will also work collaboratively with the entire business law department to advance internal processes, produce quality work and superior customer service for clients.
- **Key Responsibilities**_
- Review, organize, maintain and update corporate minute books and files
- Prepare corporate documents, such as director/member resolutions, by-laws, incorporations, amalgamations, dissolutions, articles of amendments, etc.
- Prepare government filings, online filings and searches on various corporate and government websites
- Correspond with and utilize online services of Corporations Canada, Ontario Business Registry, Charities Director, Ontario Office of the Public Guardian and Trustee and Canadian Intellectual Property Office
- Provide outstanding client service in communications and build strong relationships with clients from a range of professional backgrounds
- Engage in file management (e.g., setting deadlines, file reviews, sending and following up on accounts etc.)
- Manage key dates and update calendars for lawyers, including appointments, due dates and client-related activities
- Provide support for lawyers’ marketing initiatives and internal committee work
- General administrative duties, including but not limited to docketing own time, scanning, filing, photocopying, scheduling appointments, file opening and closing etc.
- Other duties as assigned
- **Education/Skills, Knowledge, and Abilities/Attributes**_
- Community College Diploma or equivalent and/or working towards their qualifications
- Minimum 5+ years working as a Corporate Legal Assistant or Law Clerk (not-for-profit law experience is preferred)
- Excellent computer software skills including Acumin, Ecore, Fast Company, Word and Outlook
- Ability to receive instructions and work efficiently with more than two (2) lawyers simultaneously
- Keen eye for detail, professional attitude, confidence and ability to maintain confidentiality
- A keen understanding of effective docketing
- Ability to work well under pressure, manage multiple priorities and meet deadlines
- Exceptional client management skills, trustworthy, accountable, proactive and a positive work attitude
- Ability to work independently with mínimal supervision
- Excellent written and verbal communication skills
- Availability to work overtime, when necessary

**Job Types**: Full-time, Permanent

**Salary**: From $55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: Hybrid remote in Toronto, ON M4V 1L5

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