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Office Assistant

3 weeks ago

Shelburne, Canada The Mini Office: Bookkeeping & Tax Corporation Full time

**Job description**

This position is responsible for managing administration tasks in the office (not a remote position). We need someone motivated and incredibly organized with the ability to multi-task and prioritize regularly.
- Receptionist duties including answering the phone, greeting customers and arranging appointments
- Organize, update, set up and scan client electronic files
- Manage Sharepoint, our online document system
- Manage company calendar including bringing forward priority projects as needed and coordinate internal and client meetings
- Onboard new clients by following the established process
- Prepare and send quarterly newsletter to clients
- Maintain internal office resources
- Establish safety protocols and health and wellness initiatives
- Reconcile and manage petty cash
- Prepare and track various initiatives as required
- Support internal staff administratively
- Research as required
- Document preparation
- Comply with all company policies and processes
- Other duties as needed

**Requirements**:

- Must have Microsoft 365 experience
- Must have general understanding of bookkeeping terminology and processes
- Preferably a diploma from an Office Administration program or 2+ years experience in an office environment as an assistant or administrator

**Company description**

The Mini Office Corporation is a bookkeeping, payroll & income tax company that strives to offer our clients superior services by asking questions to do what is best for their company. We guide & teach clients and work with their comfort level by doing as little or lot as they need. We create a positive and encouraging work environment for our employees to enjoy coming to work.

Pay: From $39,000.00 per year

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Shelburne, ON L9V 3K9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Microsoft 365: 1 year (required)
- Administrative: 2 years (required)

Work Location: In person

Application deadline: 2025-01-27
Expected start date: 2025-02-04