Office Coordinator

**ABOUT RGO**

Creating places that help people work, learn, heal, age, play, be inspired, and accomplish more.

RGO is a privately held business in Calgary, Canmore, and Edmonton. We were founded in 1966 in Calgary with roots selling typewriters Now, RGO is proud to be 5 decades strong and growing. We have since grown to be the largest dealership in Western Canada, offering total interior solutions with the broadest selection of Furniture, Window Coverings, Flooring, Technologies, Architectural Solutions, Moves, and Storage Management.

We believe space matters, and we want our clients to efficiently operate a modern space, whether it’s a 40-storey tower, a public institution, education, healthcare, or a dazzling corporate showpiece. As an Albertan company with a reputation for hands-on service and dedication to quality, we are looking for an individual who aligns with our core values to create great work experiences for our clients, partners, and people.

**THE OPPORTUNITY**

**WHAT YOU WILL DO**

**Office Services**
- Answer and direct calls from main phone line
- Be the first point of contact for all clients and retail appointments
- Administer switchboard phone and programming; assist other managers with Telus Mobility cell phones and accounts as needed including out-of-country phone packages when necessary
- Order office supplies, business cards, coffee/tea and other printed materials on an as-needed basis
- Maintenance of Showroom/Office tidiness and assist with esthetics
- Set up welcome display screen
- Manage company fitness subsidy, internal recognition program and year end staff awards
- Deliver new hire orientation on “Office Services” and company policies
- Correspondence and corporate admin assistance for other managers and supervisors as needed
- Liaise with rest of office on behalf of President

**Social/Event Planning/Travel Coordination**
- Participate in Company Committees (Social, Safety, Christmas, United Way etc.)
- Provide administrative support for company and client events
- Coordinate ticket purchases and event registrations for the President and all other Edmonton Staff when necessary
- Book travel arrangements (airfare, car rentals, hotels) for President and all other Edmonton staff as necessary
- Arrange catering when required

**Reporting/Reconciliations**
- Monthly VISA expense claim reconciliation management
- Reconcile company VISAs for self and President
- Reconcile company TELUS mobility billing
- Create and produce reports from the company Hedberg and CRM system

**President's Representative**
- Maintain President’s calendar including sending and responding to invitations
- Representative of the President at Social Club meetings and functions as well as RGO-funded functions
- Manage donation requests and payments
- Co-ordinate expense reports for the President
- Manage President’s subscriptions and memberships
- Coordinate details with the President for special occasions
- Update President’s Outlook contacts
- Manage President’s family group benefits plans

**WHAT YOU WILL BRING**
- Post-Secondary Administrative Diploma or equivalent
- 3 + years of general office administrative experience
- Experienced with and understand the responsibility of handling confidential material
- An innovative, “go-getter” approach
- Willing and able to research issues independently and collaboratively with various departments
- Ability to use good judgment to implement effective decisions
- Excellent computer skills (Outlook, Microsoft Word, Excel, PowerPoint) and SharePoint experience is an asset
- Excellent phone mannerism with clear, articulate English skills
- Very good organizational skills
- Positive optimistic approach
- Able to overcome obstacles and complete tasks
- Capacity to learn new information and skills
- Able to take control of challenging situations
- Superior customer service skills

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person