Office Coordinator

7 days ago


Edmonton, Canada Brain Care Centre Full time

Are you are the all star that keeps the office running by looking after the printer, booking appointments or meeting rooms, and being ‘in the know’?

Do this all with an organization that helps people living with disabilities everyday.

The Office Coordinator provides comprehensive office support, including management of the reception area, appointment scheduling, room bookings, and admin support for several programs, to ensure a high-quality and welcoming environment for clients.

**Qualifications**: Experience with CanadaHelps, Kadence, Square, or databases would be an asset.

An up-to-date and clear criminal record check is required for this role.

**Major Responsibilities**:

- Provide responsive, client-and guest-centered service to all who contact or come into the Buchanan Centre.
- Ensure the reception, kitchen, library, and waiting areas for BCC are well-maintained and organized; complete daily office opening and closing procedures.
- Manage central booking system (booking, cancelling, rescheduling client appointments), using Google calendars and Kadence for in-office meetings.
- Accurately enter data into databases. Enter accurate, relevant information from client interactions.
- Process forms and payments.
- Provide general administrative support: drafting and sending bulk letters and templates, preparing meeting agendas, and recording/distributing meeting minutes, or printing and scanning doucments.
- Manage and maintain organizational systems for areas such as office supplies and equipment, parking management, mail, and other administrative areas; manage inventory of office/kitchen supplies and order supplies as needed.
- Attend evening board meetings and take meeting minutes.
- Any other duties as required.

Pay: $48,000.00-$50,000.00 per year

**Benefits**:

- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-03


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