Office Coordinator

Job Posting
- IHLA Office Coordinator

International and Heritage Languages Association(IHLA) is a not for profit association established in 1977.

Do you enjoy working in an initiative driven, dynamic and self motivated office environment? Bring your computer, administrative and organizational skills to this position to provide our board of directors, heritage language schools, government and community building stakeholders with informative, engaging and memorable experiences
- Organizing the Board Meetings in consultation with the president of the association
- Meetings with Board committees: Mother Language Day(MLD), Principals Committee, and Professional Development(PD). Working jointly with the PD committee to set up PD sessions throughout the school year(10 months) and communicating their message to the member schools as directed
- Participating in the organizing of the MLD event, supporting the publishing of MLD book and its distribution to member schools
- Supporting the organizing team for the Ethnocultural Youth Connections event to be held in May 2025 and any other future one time events
- Create, manage and organize IHLA Google Drive system of folders
- Organize and manage IHLA’s office in 9538 107 Avenue including filing, telephone messaging, office hardware, office house keeping and record management
- Meeting agenda organization, minute taking when present in meetings
- Archiving IHLA physical and electronic documents;
- Ordering office supplies and arrange for servicing of IHLA hardware as the case maybe
- Coordinating mail room pickups for IHLA from Landlord’s offices
- IHLA monthly Newsletter content creation and publishing coordination
- Renewal paperwork completion and submission to Service Alberta/ Alberta Registries
- Renewing subscriptions that are central to IHLA’s operation: website, domain name, General Liability and directors insurance, shaw accounts, social media etc.
- Information Technology assignments:. Website postings, mínimal monitoring and maintenance; renewal dates
- Social media platforms monitoring, postings and maintenance
- Instagram, Facebook
- Administration of TechSoup, Shaw Business accounts and zoom accounts
- Other responsibilities as may be assigned by the supervisor or the board in line with this job classification

**Qualifications**
- Completion of twelfth(12) school grade
- Completion of an appropriate certificate program from an approved business/college
- Google suite(Google sheets, Google doc), Microsoft Office(excel), Powerpoint, adobe computer skills, Social media (facebook, Instagram) knowledge
- Minimum of two years experience in data management, clerk duties, diversified office experience, and documentation coordination
- Ability to type a minimum of 40-50WPM is required
- Willing to work in IHLA’s office location (9538 107 Avenue) at least 60% of the five days work week

**Required Skills and Abilities**
- Ability to demonstrate a high level of accuracy, thoroughness, and attention to detail while managing IHLA’s workload which fluctuates over the school year
- Ability to utilize all aspects of Google workspace including Google mail, docs and spreadsheets
- Social media skills such as content management in Facebook and Instagram
- Demonstrate excellent logical and easy to understand communication skills both verbal and written
- Demonstrate initiative and build positive relationships with executive, board members, IHLA member schools and IHLA financial sponsors
- Problem solving and organizational skills with an ability to resolve matters related to hosting of IHLA events such as MLD

**Hours of Work**:32.5 hours per week, Monday - Friday

Rate: $23 - $28 per hour

**Posting Date**: December 8, 2024

**Closing Date**: Dec 22, 2024 11:59:00 PM (MST)

**Number of Openings**: 1 - Permanent Full-time

**Work Location**: IHLA Site Office, 9538-107 Avenue, AB, T5H 0T5

**Job Types**: Full-time, Permanent

Expected hours: 32.5 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: Hybrid remote in Edmonton, AB T5H 0T7

Application deadline: 2024-12-22
Expected start date: 2025-01-02