Compliance Administrator

1 week ago

Kitchener, Canada Mercedes-Benz Kitchener Waterloo Full time

Mercedes-Benz Kitchener Waterloo is looking for a **Compliance Administrator**

The Sales Administrator supports the Sales Department in the One Price, One Touch model of selling cars. This role operates as a compliance specialist ensuring that the paperwork, delivery and other activities regarding the sale of the vehicle have been initiated or completed.

**Job Duties**:

- Monitor and evaluate training programs to ensure they are current and effective.
- Manage vehicle contracts once initiated by Brand Specialists and ensure timely filing of them.
- Ensure warranty and other F&I contracts are completed and filed.
- Ensure that funding documents are fully completed and signed by customers, then sent to the relevant funding company for processing.
- Ensure that Retail Delivery Registration (RDR) takes place for each vehicle sold. This is registering the vehicle to the manufacturer.
- Register sold vehicles.
- Ensure that licensing for sold vehicles takes place in a timely manner.
- Stocking cars in DMS and other systems once they have arrived on site. (Inventory Team will do the purchasing and the flooring of these vehicles).
- Key tagging - this involves entering the keys for all vehicles into the system and onto the keyboard.
- Manage the Garage Register for both new and used vehicles.
- Schedule deliveries of sold vehicles to customers.
- Schedule PDIs for all new vehicle inventory.
- Once deals are complete, the paperwork needs to be scanned to the Deals Team at Head Office. This must happen within 48 hours of the car being delivered.
- Confirm that deposit has been received for sold vehicles.
- Maintains complete knowledge of and complies with company and departmental policies, procedures and standards.
- Maintains a positive working relationship with team members and management in a team environment.

**Ideal Requirements**
- Post-secondary degree/diploma is preferred, but not mandatory.
- Minimum 2-year experience in a comparable role is required.
- Experience dealing in a multi-company/location environment is required.
- Experience working in a deadline driven environment (i.e. able to meet tight timelines during month end closing).
- Ability to self-review their own work
- Possess the ability to build strong relationships with GMs, Department Managers, Head Office Accounting Staff, Brand Specialists, Business Managers and external vendors.
- Detail oriented, organized, efficient and able to manage a large amount of paperwork.
- Excellent interpersonal and customer service skills.
- Must be able to communicate in verbal and written English.
- Strong aptitude for numbers and strong analytical skills.
- Ability to work efficiently and effectively under pressure with simultaneous deadlines.
- Ability to maintain confidentiality of pertinent data.
- Proficiency with CDK and/or Reynolds & Reynolds (or other DMS) is preferred but not mandatory.
- Intermediate level Excel knowledge is required.

Go to our website to see more about our company and the many reasons why you will want to work for us

We do thank all applicants in advance, but only those selected for an interview will be contacted. Thank you for your interest

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