Funding Administrator

Funding Administrator (Children's Services)

Job Number: 3695

Job Type: Temporary Full-Time

Temp Contract Length: Contract is expected to end on December 14, 2026

Location: 20 Weber St E - 20 Weber

Job Category: Health Care and Social Assistance

Number of Positions: 1

Department: Early Learning and Child Care Business Administration A

Division: Community Services

Hours of Work: 35

Union: CUPE 1883

Grade: CUPE 1883 Grade 010

Salary Range: $ $41.36

About Us

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.

Guided by our Strategic Plan, "Growing with Care," we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Assists in the administration, coordination, and implementation of funding and related service agreements for early learning agencies and caregivers as part of the home childcare program. Creates and maintains funding applications and related spreadsheets, including funding formulas based on local policies/guidelines. Analyses/assesses applications to ensure compliance and makes recommendations to management for approval. Works with agencies/caregivers to explain funding outcomes, policies, and procedures.

Duties/Responsibilities

• Creates and maintains funding applications/forms, and spreadsheets including data sets and formulas/calculations based on local policies and guidelines, for management approval.
• Assesses/analyzes funding applications against policies/guidelines, historical information, previous decisions, and consistency with other organizations to ensure compliance. Works with agencies/caregivers regarding discrepancies and interpretation. Makes recommendations to management regarding funding allocations.
• Coordinates the development of service agreements and templates with Legal and management.
• Reviews financial receipts and reports to verify that funds were used per contract agreements for initial and ongoing payments. Calculates under/overpayments and follows up with agencies/caregivers regarding same.
• Acts as a support for agencies/caregivers regarding program policies/guidelines, processes, and procedures. Meets with same to explain funding outcomes, calculations, and decisions; provide advice to ensure appropriate funding interpretation and compliance; and maximize potential for funding to support agency operations.
• Reconciles actual monthly funding payments in financial system against approved allocations. Works with Finance to make adjustments to ensure funds are allocated to proper accounts.
• Prepares program data and drafts summaries for reports for management approval. Assists to report information to the province, community groups, and other stakeholders.
• Assists management in the development/review of funding administration practices, processes, protocols, and procedures, to support efficient and effective business operations, for management approval.
• Participates in program reviews by providing data, reports, and related information to management. Provides input/recommendations regarding interpretation and review of guidelines/policies from an operational, client-centred perspective.
• Backs up divisional administrative staff as required.
• Performs related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of program/service agreement administration, budgets, and bookkeeping/accounting skills, acquired through a 2-year diploma in a related field (e.g., Public Administration, Business Administration, Accounting) plus 3 years of related experience (or an equivalent combination of education and experience).
• Knowledge of and ability to comply with policies, procedures, legislation, and guidelines (e.g., Child Care & Early Years Act, local childcare service manager guidelines/policies, privacy).
• Analytical, problem solving, and organizational skills to create and maintain funding applications and related data sets/calculations; reconcile financial information; lead business process reviews; work independently; and develop processes and procedures used by self and others including external agencies/caregivers.
• Ability to identify, investigate, and take steps to resolve discrepancies/recommend corrective action.
• Communication and human relations skills to explain processes, policies, and funding outcomes to agencies/caregivers; work with agencies/caregivers to identify and maximize funding related to program goals and resolve issues; lead business process reviews; and participate as an effective team member.
• Ability to read and interpret applications, agreements, budgets, financial information, guidelines, and policies. Ability to draft/write reports, correspondence, applications/forms, and procedures.
• Computer skills with ability to use software such as Microsoft Office, provincial/federal databases and financial systems. Ability to create spreadsheets with funding calculations/formulas.
• Ability to travel within Waterloo Region.
• Ability to support and demonstrate the Region's values.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please contact , or by calling our Service First Contact Centre at phone number

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).