Administrative Assistant

1 week ago

Mississauga, Canada Kretek International Full time

As a Professional Administrative Assistant, you will be an integral part of our team, supporting daily operations and enhancing organizational efficiency. Reporting to the General Manager, you will support Administration, Finance and Operations functions. Your success in this role will be fundamental to the enhancement of the operation.

Your core skills in accounting will successfully execute fundamental administrative and accounting processes.

A strong ability with data management and use of excel/google spreadsheet functions will support operation processes.

Your strong organizational skills and experience will ensure a smooth workflow and accurate documentation and record keeping.

Additionally, your proficiency in customer service and interpersonal skills will manage communication effectively and contribute to a positive experience for both clients and colleagues.

Join us in fostering a productive and collaborative work environment.

**Responsibilities**

  • General accounting functions and data entries into CRM and accounting system; payables, receivables, inventory and general finance.
  • Utilize Microsoft Office, Google Suite and other software to create and edit documents, spreadsheets, and presentations.
  • Assist with customer service inquiries and provide excellent service to clients.
  • Provide administrative support to the team, including filing physical and digital files, proofreading, and data entry.
  • Manage office tasks such as scheduling appointments, coordinating meetings, and maintaining office supplies.
  • Assist with and enhance the functions of the General Manager

**Requirements**

  • Proficiency with Microsoft Excel and Google Sheets, including use of formulas, pivots and data management.
  • Advanced knowledge in general accounting principles and experience with ERP or accounting software.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent attention to detail and accuracy in completing tasks.
  • Strong written and verbal communication skills.
  • Ability to work independently as well as part of a team.
  • Demonstrated ability to handle confidential information with discretion.

**Please note**: _This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$70,000.00 per year

**Benefits**

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Application question(s)

  • Skills test: Excel

Explain the following excel formula: “=SUMIFS(B:B,C:C,A1)”

  • Skills test: Excel

Explain one or both of the following excel formulas

  • “=VLOOKUP(A1,B:D,3,0)”
  • “=INDEX(D:D,MATCH(A1,B:B,0))”

Bonus: Explain the difference between the two formulas and where one or the other is more useful.

  • Skills test: Operations & General Accounting

Background: Company X is purchasing $100 in widgets from you that we hold in inventory at a value of $60. The purchase has payment terms of Net 30 days. We charge Company X $10 delivery charge. Our cost for the freight charge is not known at this time. There is 13% HST applicable.

Question: What would the journal entry be for the above sale transaction? *Be sure to include debits and credits.

**Language**

  • English (fluently) (required)

Work Location: In person

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