Current jobs related to Site Administrative Assistant - Mississauga - Associa
-
Site Administrator
5 days ago
Mississauga, Canada Greenwin Corp. Full timeSite Administrator – Greenwin Corp. Join the Greenwin Corp. team as a Site Administrator and support our site team in ensuring efficient daily operations of the property. Job Summary The Site Administrator coordinates resident communications, assists with administration, manages property-related documentation, and ensures a high level of customer service...
-
Site Administrator
6 days ago
Mississauga, Canada GreenWin Full timeJob Description Summary: The Site Administrator is responsible for providing administrative support to the site team and ensuring the efficient daily operations of the property. This role involves coordinating resident communications, assisting with administration, managing property-related documentation, and ensuring a high level of customer service for...
-
Site Administrator
7 days ago
Mississauga, Canada Greenwin Inc. Full timeSummary: The Site Administrator is responsible for providing administrative support to the site team and ensuring the efficient daily operations of the property. This role involves coordinating resident communications, assisting with administration, managing property-related documentation, and ensuring a high level of customer service for residents. The Site...
-
SITE ADMINISTRATOR
1 week ago
Mississauga, Canada Duka Property Management Inc. Full timeJoin to apply for the SITE ADMINISTRATOR role at Duka Property Management Inc.Site AdministratorThe Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work independently with minimal supervision. The role...
-
Site Administrator
4 days ago
Mississauga, Canada Bird Construction Full timeSite Administrator Where Greatness Grows The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply...
-
Site Administrator
2 weeks ago
Mississauga, Canada Aecon Group Full time**Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...
-
Administrative Assistant
1 week ago
Mississauga, Canada GIGG EXPRESS INC Full time**Title: Workshop Admin** **Shift**:Flexibility required for shift changes and must be available to work full-time, weekends and night shift. **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for...
-
Administrative Assistant
2 weeks ago
Mississauga, Canada GIGG EXPRESS INC Full time**Title: Workshop Admin** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the...
-
Administrative Assistant
4 days ago
Mississauga, Canada GIGG EXPRESS INC Full time**Title: Workshop Admin** **Pay: $18.00 hour** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop...
-
Administrative Assistant
6 days ago
Mississauga, Canada Achev Full time**SUMMARY**:Reporting to the LATS Project Coordinator, the administrative assistant will provide courteous and timely support services to the project with excellent administrative skills, strong sense of ownership, and effective communication. The administrative assistant plays a key support role in pilot testing. The position requires flexibility,...
Site Administrative Assistant
2 weeks ago
At Maple Ridge Community Management, an Associa® Company, serving others is our calling. We are passionate about our services, and we live for our customers. We offer rewarding opportunities for individuals of all backgrounds and levels of experience. If you hold high the value of family spirit and strive to push the envelope with great customer service, you just might belong on our team.
We are looking for a Administrative Assistant/Condominium Property Administrator to join our Mississauga office on permanent basis.
Administrative Assistant shall be responsible for effectively and efficiently assisting the Condominium Manager in the daily operations of Condominium clients.
- All administrative duties such as preparation and distribution of filing, typing of correspondence, site inspections, manager's reports, budgets, minutes (dictated or provided), notices, budgets, AGM's, forms, etc.- AGM's and budgets are to be reviewed by the manager and the manager's supervisor before mailing.
- Maintenance of the minute book for corporation.
- Assist the Manager in the preparation/assembly of the monthly manager's report and filing same for each property in the Manager's portfolio.
- Prepare and update after-hour emergency (data) information sheets (as per the Manager) for the building, i.e. Board member names, phone numbers, contractor names and phone numbers etc.
- Prepare electronic purchase orders only when there is an emergency, and the manager is out of the office/ on vacation. Once the purchase order is completed it must be sent to the manager's supervisor for approval.
- Report concerns, complaints or inquiries received from residents to the Manager.
- Co-ordinate and book the use of any amenities including elevator, party room, guest suites, etc., as well as collect any fees/deposits for same.
- Assign locker keys, key fobs or access cards, and remote controls, etc., as well as administer the records for them and receiving a deposit if required.- Clear managers voice mail daily and deal with any emergency/ seek assistance when necessary
- Issuing purchase orders - must be sent to Manager's Supervisor for approval
- Clear out mail file and address any issue within the ability of the assist ant
- Administer condominium client in accordance with condominium management contract and condominium managers direction.
- The Administrator will assist in the preparation for the AGM and if required other owner's meetings.
- Photocopying as required, prepare bulk mailings to owners to be sent to a printing company
- Vacation coverage for the manager to include:
- The administrator may be required to issue correspondence on behalf of the corporation as directed by the Condominium Manager related to rule infractions, arrears, charge backs following maintenance etc.
**Requirements**:
**Must Have Condominium Management Limited License**
Effective communication skills with individuals at all levels of the organization
Able to build and maintain lasting relationships with applicable departments, contractors and key business partners
Ability to follow through and complete overlapping projects
Good organizational, time management and prioritizing skills
Ability to interpret and implement company policies and procedures
Good organizational, time management and prioritizing skills
Other duties as required/assigned
Condominium background or knowledge of condos an asset
**Benefits**
**Benefits**:
- Competitive Salary & Comprehensive Benefits Package, including extended medical and dental benefits.
- Paid vacation, office holidays, personal, and sick leave.
