Administrative Assistant

3 days ago

Mississauga, Canada K LINE LOGISTICS Full time

**Job Overview**

**Key Responsibilities**
- Perform accurate **data entry** and maintain organized records.
- **Manage and organize files**—both physical and digital—for easy and timely access.
- Maintain and update **spreadsheets and tracking sheets**, ensuring data accuracy and version control.
- Assist in **import documentation and clerical tasks**, including:

- Preparing and verifying import documents such as bills of lading, invoices, and packing lists.
- Coordinating with freight forwarders and customs brokers.
- Tracking shipments and ensuring timely deliveries.
- Handle **incoming calls** professionally and direct inquiries appropriately.
- Support **bookkeeping tasks using QuickBooks**, including invoice creation, expense tracking, and record keeping.
- **Proofread documents** to ensure clarity, accuracy, and proper formatting before distribution.
- **Manage inventory** of office supplies and place orders when needed.
- Assist with **calendar management, scheduling meetings**, and general administrative duties as required.

**Requirements**:

- Proven experience as an Administrative Assistant, Import Clerk, or in a similar administrative role.
- Strong **Excel skills** required (including formulas, data sorting/filtering, and sheet management).
- Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook).
- Experience or familiarity with **QuickBooks** is a plus.
- Strong **organizational skills** with the ability to multitask and prioritize efficiently.
- Keen **attention to detail** and a commitment to producing high-quality work.
- Ability to handle **confidential information** with discretion.
- Strong **written and verbal communication skills** with a customer-focused approach.
- Prior experience in **import operations or documentation** is highly desirable.

**Why Join Us?**

This is an exciting opportunity for a motivated individual who enjoys working in a collaborative environment and wants to grow their skills in both administrative and import functions. If you're reliable, detail-oriented, and tech-savvy—especially with Excel—we’d love to hear from you

**Job Types**: Full-time, Fixed term contract
Contract length: 24 months

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Work Location: In person

Application deadline: 2025-07-21

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