Administrative Assistant

7 days ago

Mississauga, Canada First Onsite Full time

**Bring Your A-Game to Admin & Customer Service**

Are you the kind of person who keeps everything running smoothly-like the secret engine behind the scenes? Do you love helping people, solving problems, and making sure no detail gets overlooked? If you're the go-to person for getting things done, First Onsite wants **you** on our team

We're looking for a full-time **Administrative Assistant** to be the backbone of our construction job files-tracking everything from start to finish, ensuring smooth operations, and delivering top-notch service along the way. If you thrive in a fast-paced, customer-focused environment and love keeping things organized, this is the perfect role for you

**A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT**

As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates. If any filing issues occur, you report them to the management lead and assist in providing a plan of action.

On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met. Following up with Project Managers, Construction Managers, and other stakeholders, you ensure that all tasks and filing of documentation are completed.

**QUALIFICATIONS**
- **
Exceptional Organization & Attention to Detail**
- ** Strong Communication & Customer Service Skills**
- ** 1-3 years of Administrative experience and proficiency in administrative & office software**
- A customer service mind set
- Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
- Basic accounting skills
- The ability to pass a criminal record check

**ARE YOU READY TO JOIN OUR OFFICE TEAM?**

We thank all applicants, however, only those selected for an interview will be contacted.
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._

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