Accounts Payable Associate

2 weeks ago

Scarborough, Canada Atlantic Packaging Products Ltd Full time

We are looking for an Accounts Payable Associate for our Scarborough location. Reporting to the Accounts Payable Manager, this position is responsible for providing timely and accurate payment of supplier and purchase invoices in order to maintain good supplier relations.

***This is a temporary contractual role for 6 months**

**What you will be doing**:

- Timely and accurate payment of supplier and purchase invoices
- Matching of supplier invoice to signed receiving document
- Data entry of invoices
- Sort daily cheque requisitions
- Ensure invoices have been entered for daily and month-end check run
- Verification of product received, tax, price, general ledger code
- Verification extension and signing authority on supplier invoice
- Process daily mail
- Sort, scan and index paper and electronic invoices are sorted /scanned and indexed on a daily basis
- Ensure all invoices have a PO number
- Ensure that suppliers are being paid according to special terms and that all available discounts terms are being taken advantage of
- Invoice all available items in our systems Match price, tax, freight or any extra charges to the electronic purchase orders. The different systems in A/p are po system, Amtech, RTS, MTS, Baan, UFOS
- NOD recording and follow up. Quality system is used to record all pending payments that do not match the purchase orders
- Process freight invoices
- Reconcile the accrual report
- Answer and satisfy supplier inquires as questions arise
- Complete daily and monthly payment process
- Complete daily and monthly payment release
- Rotating Duties. A/p clerk must ensure the assigned daily duty is completed as required. Sorting mail, cheque run, filing of vouchers, quick pay distribution to cheque signers. These are daily duties
- Assigned Duties. A/p clerk must ensure the assigned duties are completed as required. Checking bank drawer, vendor maintenance, cheque inventory, voucher inventory, Xerox supplies, month end cheque run, qwg schedule and booking for the year, 5s housekeeping duties, stationary inventory, running of purchase invoices
- Participate in quarterly inventory
- Perform other tasks or jobs as need or required

**What you will bring to the table**:

- 3 plus years of accounting experience, preferably with manufacturing experience
- Ability to work independently, solve problems and use sound judgment
- Detailed oriented with an ability to analyze numbers in terms of their impact on the business and plant operations
- Comfortable managing multiple priorities
- Adaptability with evolving systems and procedures.

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