Executive Assistant

2 weeks ago

Mississauga, Canada HW Transportation Group Full time

**Executive Assistant - Canadian Flatbeds**

**Permanent full-time**

**Mississauga, Ontario**

**Full Job Description**

**Responsibilities**:

- Prepare and verify various documents and reports related to compliance, training, and audits
- Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team player
- Ordering office supplies for both Mississauga and Milton locations
- Perform administrative tasks such as: assigning phone extensions, booking travel, booking meetings, checking office mail, and coordinating office events
- Act as a liaison between the leadership team and building management
- Manage some aspects of banking, ordering cheques, submitting expense reports, tracking receipts and expenditures
- Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients and customers
- Provide support to others in the leadership team on an as need basis
- Assist with marketing material and branding of different companies that are part of the HW Transportation Group
- Assist with HR functions such as orientation, attendance management and benefits management
- Various administrative duties to support the operations department
- Managing social media posts on platforms such as: LinkedIn, Facebook and Instagram
- Other duties, as assigned

**Requirements and Skills**
- Work experience as an executive assistant or similar role from a transportation industry will be an asset
- Excellent knowledge of MS Office with advanced skills in excel
- Excellent communication skills, organizational skills and time management skills
- Discretion and confidentiality
- Ability to learn quickly and handle multiple tasks
- Occasional travel between the facilities may be required at times
- CCAP certification will be an asset but not required

**Hours of Work**

Monday to Friday, 8:30 am to 5:00 pm

Occasional weekend availability

**What’s In It For You**
- Competitive salary
- Extended health and dental care benefits
- Employee and family assistance program
- Life insurance
- Paid time off
- On-site parking

**Job Types**: Full-time, Permanent

**Salary**: $49,000.00-$67,368.45 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- executive assistant: 2 years (preferred)

Work Location: In person

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