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Payroll & HR Coordinator

2 weeks ago

Scarborough, Canada Hansen's Group of Companies Full time

**About us**

We are Canada's largest Auto Carrier and have been in business for more than 40 years. Our group of companies operates across Canada and the U.S., so we are always looking for talented employees to join our thriving business.

The **Hansen’s Group of Companies** is seeking a well-rounded, detailed oriented and professional **Payroll & HR Coordinator** to join its corporate HR team. Reporting to the Director, Human Resources, this role shall maintain an effective level of business literacy about the Group of Companies and support a broad spectrum of HR & Payroll programs, policies & services to its diverse workforce. This role will handle highly sensitive information, provide guidance to employees and managers on related HR & Payroll matters as such the ability to maintain confidentiality, demonstrate integrity and build trusted working relationships is essential.

**Key Competencies**
- Work Ethics & Integrity
- Professionalism
- Quality
- Organization
- Commitment to Health and Safety
- Cultural Sensitivity

**Payroll (80%)**
- Develop and maintain technical competence with Dayforce HCM to assist with Group Bi-Weekly Payroll processing within established timelines.
- Act as back-up and process full Payroll when the Payroll & Benefits Administrator is on annual vacation.
- Process New Hires, Terminations, Leave of Absence in Dayforce HCM and maintain accurate documentation for employee files.
- Coordinate with employees on Benefits Enrollments, Changes and Terminations for Group Health, Group RRSP and Group Long Term Disability Programs.
- Assist with the Annual Federal Regulatory Employment Reporting and Programs (WEIMS) and Statistic Canada: Employment & Wage Surveys.
- Review Benefits Invoices for reconciliation of enrollments & terminations.
- Provide Employment Agencies with Weekly Employee Time Sheets and Reconcile Agency Invoices for payments, resolve gaps with Managers.
- Provide Agency accrual Monthly Reconciliation to Accounts Payable.
- Support routine and other reports relating to payroll & HR reporting.
- Maintain up-to-date and accurate employees Benefits and GRRSP data as per department requirements.
- Provide support and resolution to employees and managers on Benefit matters.
- Prepare monthly reconciliation of employee deductions for benefits and RRSP.

**Human Resources (20%)**
- Coordinate WCB/WSIB return to work cases with all parties and update status.
- Respond to employee inquiries in a timely manner.
- Ensure Notice Boards across all locations are compliant with required jurisdictions.
- Provide support with company Annual Employee Service Awards Programs, Annual Scholarship Program & Other Employee Events.
- Provide support with Pay Equity Program.
- Participate in the Audits of HRM systems and implementation of corrective actions.

**Required Skills/Abilities**:

- High value on work ethics and quality of documentation.
- Excellent verbal and written communication skills.
- Ability to learn the organization’s culture, structure & compensation practices.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to manage accurate data, identify gaps and support continuous improvement.

**Education and Experience**:

- University degree/College diploma and/or equivalent experience in Payroll / HR Departments.
- Working knowledge of Dayforce HCM Payroll or other Payroll Systems would be an asset.
- 3 - 5 years recent relevant experience; demonstrated experience in recruiting, knowledge of employment, health and safety legislation and HR best practices.

**Work Conditions**
- Prolonged periods of sitting at a desk and working on a computer.
- Interaction with others under varying circumstances-including situations of a sensitive nature.
- Attendance and conducting of presentations online.
- Ability to build relationships with management and employees across the company.

**Salary**: $32,130.76-$54,999.79 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

**Schedule**:

- Monday to Friday

**Experience**:

- Payroll: 3 years (required)