Tour and Events Coordinator

Are you ready for a new and exciting challenge? Are you an experienced events professional looking for new challenges? Do you have top-notch events planning and project management skills, good political acuity and an interest in delivering announcements highlighting Ontario's vibrant arts, tourism and amateur sport sectors? Are you a strong team player who is also comfortable taking initiative, working in a fast-paced environment and keen to lead all aspects of events from planning to execution to evaluation? If you answered yes to the above, then this opportunity is for you The Ministry of Tourism, Culture and Sport is looking for a skilled and creative Tour and Events Coordinator to join its busy Tour and Events Team to develop, coordinate and execute high-profile tours and events. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation. **What can I expect to do in this role?**: In this role, you will: - Develop, coordinate, and implement tour and event strategies and plans - Participate in the development and implementation of standardized formats and templates for tours, special events and high-level meetings - Consult with ministry clients on communication requirements related to tours and events - Plan, coordinate and execute events for external audiences - Identify logístical requirements to successfully execute tours, events and meetings - Coordinate production of the tour and event binders for the Minister - Establish a comprehensive process for coordinating activities and assembly/preparation of materials with program areas and the Communications Branch - Review and/or coordinate the production and approvals of communication materials, including speaking notes, releases, backgrounders, itineraries, run of show and event notes for the event/tour - Accompany or coordinate ministry staff to accompany the Minister or political representatives on tours and events to ensure proper set-up, logístical and contingency support - Consult with ministry clients on communication requirements related to tours and events - Contribute to corporate programs and initiatives such as advising on matters of visual identity (i.e. event signage) - Contribute to the development of social and new media strategies which address how social and new media products/services (e.g., Twitter, Facebook) can be leveraged to support the ministry's internal and external electronic communications needs. **How do I qualify?**: **Business Knowledge and Skills**: - You have knowledge of communication theory and techniques, communication planning methods and practices - You are able to plan, execute and evaluate event and tour strategies and media relations to coordinate a range of related communication products for the ministry - You have knowledge of and experience with event and media planning and management skills to plan and stage public and media events **Project Management and Leadership Skills**: - You have excellent project management and team leadership skills to provide expertise in the development and evaluation of public events planning and issues management - You can identify and assign tasks and oversee work performed by team members - You are able to ensure service delivery by suppliers **Communication and Interpersonal Skills**: - You have excellent oral communication, political acumen, diplomacy and consultative skills to discuss client program objectives and to brief political representatives and their staff - You have effective writing and editing skills to write a variety of materials on ministry programs and services - You can translate technical terminology and specialized material into plain language for public dissemination - You have skills in editing communications for style, language usage, flow and presentation of information - You are able to prepare and present recommendations and briefing documents **Computer Skills**: - You are proficient with computers to access the Internet for research and to prepare materials using various software programs **Additional Information**: **Address**: - 1 Permanent, 438 University Ave, Toronto, Toronto Region **Compensation Group**: - Association of Management, Administrative and Professional Crown Employees of Ontario- Understanding the job ad - definitions**Schedule**: - 6**Categ