Administrative Assistant

5 days ago

Saskatoon, Canada Kova Engineering (Saskatchewan) Ltd. Full time

We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs a variety of administrative duties in support of managers and employees across departments. They assist management in overseeing and achieving business administration goals while upholding company policies and best practices.

**Key Responsibilities**:

- Provide front-desk coverage by managing phone system and greeting guests
- Prepare, edit, and proofread reports, invoices, presentations, and other documents
- Manage incoming/outgoing mail and shipments
- Record and prepare minutes for meetings
- Order office supplies and maintain inventory
- Maintain record management systems, customer database, customer portals, and company lists
- Ensure proper maintenance and operation of office equipment
- Coordinate travel arrangements for employees
- Organize and provide set up for meetings and company events
- Process credit card payments
- Book approved employee testing and training
- Coordinate onsite services with approved vendors
- Perform data entry for accounting services
- Maintain an organized and clean office environment

**Required Qualifications**:
Education
- Certificate or diploma in Office Administration or relevant field

Experience
- Experience in a professional office setting

Knowledge/Skills/Abilities
- Proficiency in Microsoft Office at an intermediate to expert level
- Proficiency in Adobe Acrobat
- Ability to type 60 wpm or greater
- Knowledge of standard office equipment such as scanner, multiline phone system, etc.

**Competencies**:

- Customer Focus: Anticipating, meeting, and/or exceeding customer needs, want, and expectations
- Time and Priority Management: Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames
- Teamwork: Cooperating with others to meet objectives
- Flexibility: Readily modifying, responding, and adapting to change with mínimal resistance
- Resiliency: Quickly recovering from adversity
- Self Starting: Demonstrating initiative and willingness to begin working
- Interpersonal Skills: Effectively communicating, building rapport, and relating well to all kinds of people

**About Us**:
Kova Engineering Saskatchewan is a diverse and unique engineering and consulting company with over 25 years in the crane and lift equipment industry. We improve customer safety by providing outstanding engineering and inspection services. The key to our success is our employees who are hardworking, professional, and value the safety of their co

**Our values**:

- Safety: we are committed to a diverse and inclusive culture to ensure the safety of our employees and customers
- Integrity: we are uncompromising in our honesty and integrity in everything we do
- Collaboration: we meet and exceed customer expectations through teamwork and collaboration
- Excellence: we achieve excellence by continuously improving all aspects of our business

**We offer**:

- A competitive wage
- Health and dental benefits
- Life, critical illness, and disability insurance
- Group retirement plan
- Employee assistance program
- Paid training

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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