Restoration Coordinator/administrative Assistant

2 days ago

Burnaby, Canada GSP Services Ltd Full time

**About Us**:
GSP Services Ltd. is a trusted leader in plumbing, heating, and restoration services across the Lower Mainland. We take pride in delivering reliable, high-quality service backed by a strong, collaborative team culture built on accountability, communication, and professionalism.

We are looking for a **Restoration Coordinator / Administrative Assistant** to join our growing team. This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and has excellent attention to detail. You will play a key role in supporting our restoration department, coordinating projects, and ensuring our operations run efficiently from start to finish.

**Responsibilities**
- **ey Responsibilities**:
**1. Work Orders & Job Coordination**
- Create work orders and organize project details based on job scope and requirements.
- Communicate with project managers, dispatch, and customers to schedule visits and confirm appointments.
- Maintain detailed internal notes and update scheduling information in the job management system.

**2. Scheduling & Dispatch**
- Monitor project manager calendars to ensure all jobs and site visits are properly scheduled.
- Assign technicians to jobs based on availability and workload.
- Ensure all relevant job details are included in dispatch notes.

**3. Technician & Project Support**
- Follow up with technicians for job updates and completion confirmation.
- Prepare invoices and ensure all job information is accurate before review and submission.
- Keep detailed communication logs and job records.

**4. Materials & Subcontractor Coordination**
- Order materials and supplies as required for each job.
- Coordinate with subcontractors for specialized work (e.g., flooring, drywall, painting).
- Ensure project timelines are maintained and communicate updates to the team.

**5. On-Call Scheduling**
- Prepare and distribute weekly on-call schedules for technicians.
- Update dispatch to reflect on-call assignments.

**6. Weekly Job & Billing Review**
- Run reports to identify unscheduled jobs, pending estimates, and incomplete billing.
- Follow up to ensure all administrative tasks and project files are up to date.

**Qualifications**:

- Previous experience in an administrative, coordination, or dispatch role (restoration, construction, or service industry experience is an asset).
- Excellent organization and time management skills.
- Strong communication and multitasking abilities.
- Proficient in Microsoft Office Suite and job management software (ServiceM8, Jobber, or similar preferred).
- Ability to work independently while supporting a team-driven environment.

**Why Join GSP Services Ltd.?**
- Supportive and collaborative team environment.
- Competitive compensation and benefits.
- Opportunities for growth and professional development.
- A company culture that values teamwork, initiative, and reliability.

Pay: $25.00-$30.00 per hour

**Benefits**:

- Dental care
- Extended health care

Work Location: In person

  • Restoration Coordinator/Administrative Assistant

    2 weeks ago

    Burnaby, BC VA C, Canada GSP Services Ltd Full time

    About Us:GSP Services Ltd. is a trusted leader in plumbing, heating, and restoration services across the Lower Mainland. We take pride in delivering reliable, high-quality service backed by a strong, collaborative team culture built on accountability, communication, and professionalism.We are looking for a Restoration Coordinator / Administrative Assistant...

  • Junior Restoration Project Manager

    2 weeks ago

    Burnaby, Canada PuroClean Restoration Full time

    _Junior Project Manager - Restoration _ PuroClean Restoration is seeking a highly motivated, results oriented leader with Restoration project management experience, or a knowledgeable leader who has just started exploring going into Project Management, to join our team as Junior Project Manager. **Position Overview**: **Responsibilities** - Attend new...

  • Junior Restoration Project Manager

    2 weeks ago

    Burnaby, Canada PuroClean Restoration Full time

    _Junior Project Manager - Restoration _ PuroClean Restoration is seeking a highly motivated, results oriented leader with Restoration project management experience, or a knowledgeable leader who has just started exploring going into Project Management, to join our team as Junior Project Manager. **Position Overview**: **Responsibilities** - Attend new...

  • Junior Restoration Project Manager

    6 days ago

    Burnaby, Canada PuroClean Restoration Full time

    _Junior Project Manager - Restoration _ PuroClean Restoration is seeking a highly motivated, results oriented leader with Restoration project management experience, or a knowledgeable leader who has just started exploring going into Project Management, to join our team as Junior Project Manager. **Position Overview**: **Responsibilities** - Attend new...

  • Restoration Coordinator/junior Estimator

    2 days ago

    Burnaby, Canada GSP Services Ltd Full time

    **About Us**: GSP Services Ltd. is a trusted leader in plumbing, heating, drainage, HVAC, electrical, and restoration services across the Lower Mainland. We deliver high-quality service to our clients, supported by a team-oriented culture that values communication, accountability, and efficiency. We are looking for a **Restoration Coordinator / Junior...

  • Administrative Assistant

    6 days ago

    Burnaby, Canada GSP Services Ltd Full time

    Job Overview: GSP Services is a family run business seeking a skilled and experienced Administrative Assistant with drive to join our team. As a family run company, we ensure you are valued and taken care of. We prioritize professionalism, integrity, and transparency, and building strong relationships with our workers and treating you as part of our family....

  • Bookkeeper Assistant- Part Time

    2 weeks ago

    Burnaby, Canada PuroClean Restoration Full time

    PuroClean Northshore/Burnaby is a dynamic, rapidly growing restoration company located in Burnaby BC. We are currently looking for a part-time Bookkeeper Assistant to assist with data capturing and filing. If you are detail oriented individual, with a basic knowledge of QuickBooks Online and Microsoft Office, this could be the perfect role for you. The...

  • Project Coordinator

    7 days ago

    Burnaby, Canada Incredible Restorations Full time

    1) _You are outgoing and enjoy helping people_;_ - 2) You enjoy a fun and fast paced work environment;_ - 3) You take pride in breaking barriers and sharing wins as a team;_ - 4) You are positive and energetic;_ - 5) You enjoy the challenge of creating raving fans of you and your brand;_ - 6) You are passionate about learning and growing as a person and a...

  • Water Damage Restoration Technician

    4 days ago

    Burnaby, British Columbia, Canada Incredible Restorations Full time

    Company DescriptionIncredible Restorations has been a trusted restoration company in Vancouver for over 30 years, specializing in water damage and flood remediation services. We provide emergency property restoration services to property managers, stratas, homeowners, and insurance companies in the Lower Mainland. Leveraging cutting-edge restorative drying...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada METRO Testing + Engineering Full time

    Who we are: Metro Concrete Restoration (MCR), a division of Metro Testing & Engineering Ltd., is a multifaceted concrete restoration company that focuses on challenging infrastructure projects. Our extensive knowledge in assessing deteriorated and deficient structures and designing complex repairs to rehabilitate them, translates into providing concrete...