Payroll Administrator

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The primary role of the Compensation Administrator is to administer the payroll and benefits for employees. Reporting to the Finance Manager, this position provides general total compensation and hiring/employee documentation management along with support to the Finance department. The Compensation Administrator maintains the confidential personnel records and payroll databases using both Inclusion System and BambooHR software.

**ABOUT KINSIGHT**:
Kinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. We work with hundreds of community members and professionals to welcome and include all people, and foster vibrant and healthy communities. We serve the communities of New Westminster, Coquitlam, Port Coquitlam, Port Moody, Anmore and Belcarra. Our mission is to provide options and opportunities for people to have meaningful relationships and fulfilling lives.

**SHIFTS**:
Monday to Friday - 8:30 AM - 4:30 PM

**QUALIFICATIONS**:

- Must have a strong interest and knowledge of payroll and benefits including applicable laws and regulations, e.g., CRA, WorksafeBC, etc.
- Proficient communication and customer service skills are required.
- Knowledge of general accounting principles and processes is an asset.
- Tact, professionalism, keen attention to detail, and the ability to handle information and records with discretion and confidentiality in accordance with privacy and information legislation.
- A team player with the ability to work efficiently under pressure and maintain priorities with changing deadlines and frequent interruptions.
- Ability to work independently, set and meet deadlines, and achieve goals.
- A satisfactory Criminal Record Check is required for this position.

**EDUCATION/EXPERIENCE**:

- Minimum Grade 12 Diploma with two (2) years recent related payroll, benefits, general human resources, information management and customer relations experience.
- Experience with maintaining and updating information and records requiring attention to detail and accuracy.
- Payroll Compliance Practitioner (PCP) and courses in general accounting principles are an asset.
- Experience in administering payroll and maintaining personnel records through Inclusion System payroll software an asset
- Experience administering payroll and benefits in an organization with 150 or more employees.
- Experience working in a unionized environment
- Very proficient with using MS Excel and formulas for reconciliation of data and reports.

**SUMMARY OF DUTIES**:
**Payroll**
- Prepares and reconciles accurate bi-weekly payroll from scheduling system.
- Exports payroll entries to SAGE General Ledger. Reconciles all General Ledger clearing accounts pertaining to payroll.
- Produces reports for finance including scheduled and customized reports.
- Processes documentation and amends payroll system with new hires, terminations, status changes, etc.
- Reconciles and submits salary survey reports as required.

**Benefits**
- Produces reports used in reconciling and remitting benefits. Compiles, reconciles and submits reports and payments via Internet, e.g. WSBC, MPP contributions.
- Reconciles payroll benefit reports with actual with actual invoices.
- Enters and submits CSB, CSBT, MPP, benefit plan, Medical Services Plan (MSP), and BCGEU employee information via specific through the Internet.
- Remits employee taxes to CRA after each payroll. Reconciles and produces T4’s at year end.
- Maintains and retains up to date information and knowledge re: related Collective Agreement language, benefits and pension plan (CPP/MPP) information, i.e. regulations and requirements.
- Prepares benefit orientation package and provides documentation to new employees for completion.
- Prepares financial data and completes documentation for submitting claims (e.g., WorksafeBC, LTD, ICBC, etc.) and retaining all documentation.
- Replies to general enquiries from employees regarding benefits and claims in a supportive manner.
- Assists employees with any difficulties arising from benefits claims including liaising with the benefit broker for potential resolution.

**Human Resources**:

- Processing new hire, recruitment and other HR and employee-related documentation.
- Maintains HR documentation and updates data sources including, but not limited to, Inclusion System and BambooHR.
- Using established procedures, processes changes to databases including setting up new employees and codes, employee terminations and employee status changes
- Provides support to the Director of Human Resources for the recruitment process, including revising job descriptions, creating and distributing job postings, etc.