Administrative Assistant

2 weeks ago

Vaughan, Canada Canada Profi Lubricants Inc. Full time

Canada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc.

We are currently looking for an Administrative Assistant to provide assistance to our management team.

**Some of the main duties for the position**:

- Preparing, keying in, editing and proofreading correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
- Scheduling and confirming appointments and meetings of management
- Holding meetings on Skype, Teams, and ZOOM, and took Minutes of Meeting (MOM)
- Opening and distributing incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Scheduling and confirming appointments and meetings of employer
- Completing bill payments and other office duties
- Ordering office supplies and maintain inventory
- Answering telephone and electronic enquiries and relay telephone calls and messages
- Setting up and maintaining manual and computerized information filing systems
- Determining and establishing office procedures
- Greeting visitors, ascertaining nature of business and directing visitors to employer or appropriate person
- Arranging travel schedules and making reservations
- Compiling data, statistics and other information to support research activities
- Supervising and training office staff in procedures and in use of current software
- Requesting various quotes such as shipping, insurance, and products
- Creating Commercial Invoice and Packing list; and helping with creating and labeling pallets organized in accordance with the Commercial Invoice info; communicating with required regulatory bodies while preparing shipment for export
- Providing documents to the company’s accounting department
- Depositing cheques from firm sales

**Key requirements**:
Have a high school diploma

Experience in a related administrative occupation

Must be punctual

Must be confident, self-motivated and goal-oriented personality

Have an exemplary interpersonal skill

Have adequate English skills, and knowledge of the Persian language

Have a minimum 3 years of experience as an Administrative Assistant is an asset

Must be eligible for bonding and insuring

Must complete a criminal background check

We will contact you if only you are short-listed.

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- Farsi (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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