Assistant Administrator

13 hours ago

Vaughan, Canada Index Construction Inc. Full time

**Assistant Administrator Position**
- Assist in managing day to day operations
- Perform administrative tasks such as filing, data entry, organizing documents
- Greet & assist visitors at Front Desk
- Provide Support to other Team Members as needed
- Attend project meetings with internal and external parties to monitor and support the construction team in a professional manner.
- Understand and perform document control functions, including tracking and creating of Request for Proposals, Project Memos and Site Instructions, transmitting and tracking of submittals, compose agreements and maintain project expediting list.
- Monitor the construction schedule to assist in delivering the project on time and on budget.
- Participating in overall project closeout, including document archival, maintenance and warranty manuals, deficiencies, and warranty work.
- Obtain quotes, issue purchase orders, and track deliverables from third party suppliers and contractors.
- Understands and enforces the contract/contract documents.
- Manages all back charges and change orders, including processing, and assessing cost and schedule impact.
- Maintain required project logs, including RFI, SI, CO, Meeting Minutes,

Progress Reports, Rentals, Equipment and Drawing logs.

**Qualifications**
- You have a construction related degree/diploma with training in engineering, construction management, or a related discipline and 1+ year of progressive construction experience.
- In-depth knowledge and employ engineering/construction methods, procedures, and building codes.
- Must have experience working with Jonas, BlueBeam, AutoCad, Microsoft software, such as Word, Excel, Project, and Outlook.
- You have a working knowledge of construction scopes and activities, project management including scheduling, sequencing, timelines, problem solving and contract software.
- Maintain the health and safety documents.
- Must have G licence and be able to travel to different project sites.
- Ability to write and administer subcontracts and purchase orders.
- Effective verbal and written communication skills, with strong presentation

**Salary**: $46,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

  • Administrative Assistant

    2 days ago

    Vaughan, Canada York Major Holdings Inc. Full time

    **REPORTS TO**: **Executive Assistant, providing administrative, clerical and office management support for York Major Holdings Inc. and Eagles Nest Golf Club.** **DESCRIPTION**: - Answer and direct all incoming calls distributing to the various departments of the golf club and taking messages when Concierge is unavailable - Ensure tidiness and stocking of...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Isure Insurance Inc Full time

    isure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min $ 31.79, to Max $ 34.47 **Employment type**: Permanent Full-Time **Hours of work**: 35 hrs/week **Work location**: RSC (9741 Canada Company Ave. Woodbridge, ON L4H 0A3) **Division**: Restoration and Infrastructure **Business unit**: Restoration and Resource Management **Travel**: Yes, 20% **Remote...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Dreiden Inc. Full time

    We’re looking for a Part-Time Administrative Assistant to join our team and help streamline our daily operations. This role is perfect for someone highly organized, detail-oriented, and tech-savvy, with strong communication skills and experience handling administrative and social media tasks. **Key Responsibilities** - Create and send invoices, process...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. JLL is seeking an Administrative Assistant to support the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager of the Shopping Center. WHAT YOU’LL BE DOING Assist with the rent relief process, providing statements, mailing correspondence etc. Assist with the...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Canada Profi Lubricants Inc. Full time

    Canada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc. We are currently looking for an Administrative Assistant to provide assistance to our management team. **Some of the main duties for the position**: - Preparing, keying in, editing and...

  • Administrative Assistant

    12 hours ago

    Vaughan, Canada HVE Healthcare Assessments Full time

    **About HVE Healthcare Assessments** **HVE Healthcare Assessments** is an industry leading provider of Independent Medical Assessments. HVE is well known for its client-focused culture and its commitment to quality and integrity. We are unwavering in dedication to our customers and providing timely, impartial and defensible assessments and reports. Founded...