Administrative Assistant

9 hours ago

Vaughan, Canada HVE Healthcare Assessments Full time

**About HVE Healthcare Assessments**

**HVE Healthcare Assessments** is an industry leading provider of Independent Medical Assessments. HVE is well known for its client-focused culture and its commitment to quality and integrity. We are unwavering in dedication to our customers and providing timely, impartial and defensible assessments and reports.

Founded in 1994, **HVE Healthcare Assessments** is a privately held, Canadian company. We have been providing independent health services to private and public sector organizations since our inception. We remain one of the few independently owned and operated service providers within our industry.

**Job Title: Administration Assistant (Full-time, permanent)**

**Job Objective**: To provide administrative support to the Administration Department by completing various reception, customer service and administrative duties.

**Responsibilities**:

- Making phone calls to clients to confirm appointments
- Answering phones
- Report formatting and exporting
- Processing and mailing out confirmation letters
- Following up with customers on missing information and new file information
- Creating notes for all communication on HVE’s internal electronic system
- Processing file information for upcoming assessments
- Creating Document Lists
- Report formatting and exporting

**Qualifications**:

- Minimum of two (2) years of administrative experience
- Excellent verbal and written communication skills
- Outstanding interpersonal and customer service skills
- Intermediate computer skills (Excel, Word), experience using Google Workstation a plus
- Thrives when multi-tasking and working in a fast-paced environment
- Ability to work collaboratively within a team environment and independently
- Willingness to go beyond one’s own job description to assist the team as needed

**Reports To**: Manager and/or Team Lead of Administration Department.

**Hours**: 9:30am - 6:30pm, Monday to Friday, additional hours as needed.

**Breaks**: 1-hour unpaid lunch

Benefits after 3 months
- HVE Healthcare Assessments is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). HVE Healthcare Assessments is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Human Resources will work with applicants requesting accommodation at any stage of the hiring process._
- HVE Healthcare Assessments values the diversity of people and communities and is

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
Work Location: One location

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