Administrative Coordinator

Under the general direction of the Manager of Community Development, the Administrative Coordinator - Community Centres and Agreements is responsible for the civic leadership of community centres, the Community Incentive Grant Program (CIGP’s), and the Community Centre Renovation Grant Program (CCRGP). The Administrative Coordinator works closely with the General Council of Winnipeg Community Centres (GCWCC), Community Centre Boards, volunteers, other civic departments, Councillors, and external organizations in order to facilitate and ensure the efficient and effective delivery of recreation programs and other services through community centre boards. The Administrative Coordinator also provides direction, leadership, and guidance to the Community Centre Branch of the Community Development Division.

The Administrative Coordinator conducts policy development for Council consideration; prepares administrative reports; provides overall leadership and is accountable for the activities of the Community Centre Branch; and is the City of Winnipeg Community Centre expert.

The Administrative Coordinator working collaboratively is responsible for developing and administering the GCWCC management agreement, Community Centre management agreements, and Community Centre Advisory Committee model management agreements with the GCWCC; ensuring community development service delivery is consistent with needs based priorities; providing administrative board development expertise; administering the Universal Funding Formula (UFF) and conducting UFF policy reviews; reviewing Community Centre boundaries as required; maintaining Community Centre inventory lists; working collaboratively developing/facilitating insurance requirements; developing and administering financial and operational community centre accountability controls; maintaining the City of Winnipeg Community Centre Accountability Manual; providing staff support; participating in both GCWCC and District Community Centres Board meetings as required; conducting day-to-day Community Centre issue/problem solving; and serving as a liaison between Community Centres and all other civic departments/organizations.

In order to enhance community development and healthy communities, the Administrative Coordinator works collaboratively to develop and facilitate Community Centre third party leases, community centre grant agreements, short term use agreements, etc. Furthermore, the Administrative Coordinator is accountable for the administrative systems, Council reports, and agreements for CIGP’s and CCRGP’s.

**As the **_Administrative Coordinator - Community Centres and Agreements_** you will**:

- Facilitate, develop, and execute administrative systems and support in order to continuously improve service delivery to the City’s 63 Community Centres and the GCWCC.
- Develop and monitor performance accountability control systems in order to ensure the GCWCC and Community Centres are meeting their obligations in accordance with the City of Winnipeg Community Centre Accountability manual and management agreements.
- Manage and administer the Universal Funding Formula (UFF) for Community Centres ($5.5 million), CIGPs’ ($1.7 million), CCRGP’s ($2 million), and GCWCC grants ($1.5 million), Working collaboratively facilitates the development and execution of third party leases in Community Centres.
- Represent the Department at GCWCC, 5 District Community Centre Boards, & 63 Centres.
- Provide direction, leadership, and guidance to support staff to ensure mandates of Department/Division are achieved.
- Develop, interpret & provide direction on policies, procedures and by-laws impacting centre operations.
- In collaboration with Finance and Administration, coordinates financial accountability of 63 Community Centres and of the Community Centre/Agreement Branch.

**Your education and qualifications include**:

- Bachelor degree in an appropriate discipline such as Recreation, Kinesiology, Commerce, Public Administration or an equivalent combination of university education, training and management experience.
- Minimum of 6+ years demonstrated experience and administrative supervision in recreation and/or community development leadership.
- Experience in workflow process/quality control analysis.
- Experience administering grants and negotiating agreements.
- Experience initiating, leading and participating in research and analysis.
- Administrative experience in the area of community centres.
- Extensive knowledge of community centre operations.
- Demonstrated leadership managerial, organization, analytical and decision making abilities prioritizing for performance and well-being.
- Ability to write effective administrative reports and briefing notes for senior staff and elected officials. Strong interpersonal skills, including communication, facilitation and collaboration with elected officials, civic staff, the public, major user groups community organizations and media.
- D