Administrative Coordinator

**Administrative Coordinator**

Unity Centre of Winnipeg is seeking an experienced, organized, and creative
Administrative Coordinator to help support our community for up to 24 hours each week - 3 to 4 hours per week on Sundays at our Sunday Service location (currently at 764 Erin Street - The Scandinavian Cultural Centre) and 20 hours remotely with flexible hours.

This position will focus on supporting our community with coordinating all of our administrative operations of our non-profit charity, in addition to coordinating
Sunday Services, including providing tech support. Administration will include financial management and oversight, managing volunteers, supporting the Board of Trustees, liaising between the Board and Bookkeeper, and marketing/public relations.

**Responsibilities**:

- Answers to the Board of Trustees.
- Works with mínimal supervision and direction. This is a largely self-directed position which requires an understanding of, and commitment to, the overall goals and vision of the organization.

**The Duties, in no specific order, are as follows**:
**Sunday Services**
- Supports Sunday Services by: o opening and closing the room, o assisting or directing volunteers to complete set-up and take down, o overseeing the counting, recording, and handling of donations and donation records in conjunction with a board member, o managing video recording, slideshow and audio-visual set-up o ensuring supplies of Sunday Service items such as donation envelopes are maintained.
- Coordinates venues and books rooms for Sunday Services, events, and meetings.
- Creates slideshow, complete with song lyrics (and quotes as provided by speakers) for each Sunday service.
- Coordinates speakers and musicians (or Video music) for each Sunday service.

**Financial and Administrative**
- Manages banking, including making bank deposits of donations, ensuring that bills are paid, and monitoring expenses, in collaboration with bookkeeper and Board Treasurer.
- Monitors expenses, ensuring that operations fall within budgeted amounts, and advises Board of Trustees of upcoming expenses that may exceed budget.
- Maintains financial documents, membership lists and donation records, ensuring that all are kept in compliance with Revenue Canada and Charities

Directorate requirements.
- Manages payroll for any paid staff including self, and makes timely payments to all contracted speakers, musicians, etc. Note: currently this is the only paid staff position.
- Submits annual filing (and all periodically required updates) to Manitoba Companies Office Online and Revenue Canada/Charities Directorate.Maintains records to comply with both provincial and federal requirements.
- Liaises with bookkeeper and manages Google Drive cloud filing system to ensure that records are available to Board Members and Bookkeeper as required.
- Maintains paper filing system for all paper records and ensures that all are also scanned to the cloud.

**Administrative Support to Board of Trustees**
- Sets up Zoom board meetings and creates agenda in collaboration with Board Chair
- Sends out financial statements to Board members prior to board meeting, attends board meetings
- Takes minutes as a recording secretary at board meetings and membership meetings.

**Marketing and Community Outreach**
- Creates and schedules weekly e-newsletter.
- Edits and uploads Sunday talk videos to Unity of Winnipeg’s YouTube channel, and shares on social media - Facebook, Linked-In, and other social media as appropriate.
- Ensures that the website is updated regularly to add and remove events and update venue information.
- Expands our social media presence by posting memes and talk videos (or portions of talk videos) to social media such as, but not limited to, Facebook, Linked-In, Instagram, etc.
- Creates advertisements, and coordinates or purchases advertising via various media as approved by the Board of Trustees.
- Contacts (by phone/text) community members, venues, and service providers for last minute changes or emergencies as needed.
- are self-directed and self-motivated, with a strong desire to support the forward movement of the goals and vision of the organization.
- love people, are outgoing, personable, patient, and live to serve
- are excited to work for a non-profit, charitable, spiritual organization. Some familiarity with New Thought spiritual teachings would be considered an asset.
- are skilled with Microsoft Office, Word, Excel, Google Docs, G-suite, Canva, Mailchimp, and Zoom, and have a typing/keyboard speed of 40 wpm or greater.
- have a great understanding of financial statements, budgets, and are keen to find ways to minimize expenses.
- have a flair for creating engaging marketing, both in print, and online, social media settings.
- are a great communicator, both face-to-face, via phone, and in writing. Must be fluent in English.
- can lift up to 30lbs (moving bins of Sunday Service equipment and supplies)
- are looking for a part-time