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Bids Coordinator

3 weeks ago

Edmonton, Canada Levitt Safety Full time

If you share a passion for safety and are looking to Build your Career with a company that invests in their employees, we are interested in talking to you We are proud to have been named a Canada's Best Managed Companies winner annually since 2012 and are committed to building and driving a culture that makes Levitt-Safety a great place to work

Job Summary
We are seeking a highly organized and detail-oriented individual to join our team as a Bids Coordinator. In this role, you will champion the strategic growth of Levitt-Safety’s service department, while working collaboratively with the Regional Service Admin Manager, Regional Service Manager, Business Development Manager, and Service Coordinators. You will play a crucial role in supporting our bidding process by managing and coordinating all aspects of the bid submission process.
You will provide high quality, innovative support to customers by providing them with Request for Information, Proposals and Quotes (RFI/RFP/RFQs) on fire-related services, specific to but not limited to vehicle fire suppression systems, fire alarm and sprinkler services. This is a highly strategic role that will require a great degree of planning, tracking, and the creation/standardization of documentation.
In addition, this position will support the overall workload of the administrative team, such as completing Billing, Shipping, Invoicing, and Quoting when required.
If you are a motivated individual with a passion for coordinating bids and contributing to the success of our company, we would love to hear from you.

Main Responsibilities
- Scanning & monitoring Bids and Tender Sites for opportunities
- Review and analyze RFI/RFP/RFQs documents to plan next steps in the process
- Collaborate with and promptly share information & opportunities with key stakeholders & teams
- Maintain a comprehensive and up-to-date database of bid-related documents, templates, and reference materials.
- Conduct research to gather market intelligence and competitor analysis to enhance bid proposals
- Data entry, which includes but is not limited to Billing, Shipping, Invoicing, and Quoting (deficiencies or otherwise)
- Support the post-bid process, including debriefs and analysis of bid results, to identify areas for improvement and lessons learned.
- Other - Special projects and other duties as assigned by your Manager

Skills and Experience
- Previous Bid search/coordination experience, proposal management or similar
- Ability to review RFI/RFP information and translate the requirements into a proposal guide
- Strong computer skills; resourceful and comfortable with research work
- Excellent organizational and time management skills, with the ability to manage the process and meet deadlines.
- Proven analytical, communication & organizational skills
- Exceptional written and verbal communication skills, with the ability to convey complex information effectively.
- Attention to detail and ability to reflect information accurately
- High level of professionalism and integrity in handling sensitive bid-related information.

What we offer
- Medical, dental, vision, EAP and other group health insurance benefits for you and your family
- Company-matched RRSP contribution plan
- Annual profit-sharing opportunity
- Opportunity to build your career with an established organization and a team that is truly passionate about health and safety, diversity & inclusion
- A company culture based on our Face of Levitt-Safety Fundamentals and family values, where we truly believe that our people are our most important asset