Executive Assistant

4 days ago

Mississauga, Canada Chartwell Full time

To provide administrative support to the Vice President Long Term Care Operations

QUALIFICATIONS:

- Excellent working knowledge of MS Office, including Excel, Word, Power Point programs and social media platforms.
- Basic knowledge of accounting.
- Strong written and verbal skills with keen eye to detail.
- Self-starter with the ability to juggle multiple schedules.
- Ability to multi-task and prioritize multiple deadlines.
- Organize and expedite workflow.
- Ability to work in a fast-paced environment and able to adapt to change.
- Excellent interpersonal and time management skills.
- Work experience as Executive Assistant, Office Manager orpersonal assistant.
- Ability to maintain confidentiality of highly sensitive information.

**EDUCATION**:

- College diploma or equivalent or 3-5 years of experience in the Health Care field or related area.

**RESPONSIBILTIES**:

- Work closely with the VP, Long Term Care to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Coordinate meetings and calendars.
- Make travel and accommodation arrangements and organize itineraries.
- Scheduling, coordinate and provide support during external and internal conferences/events and training sessions and assist with allocation of costs as applicable.
- Prepare monthly expense accounts and reconcile monthly bills.
- Manage office supply inventory and coordination of all corporate office expense reports for submission.
- Answers phones/enquiries/concerns professionally and escalates to appropriate leader.
- Manage and monitor the LTC Corporate Complaint log ensuring issues and complaints are being escalated appropriately.
- Support the development of meeting agendas and meeting minutes.
- Set up and maintain paper and electronic files.
- Maintain internal and external distribution lists including OLTCA, ltchomes.net, LTC website and coordinate annual fees to be processed as applicable.
- Assist with onboarding of our new Corporate Office team members.
- Manage all aspects of the platforms office services including but limited to determining procedures for effective workflow.
- Manage and organize external vendor, student, agency contracts that support the operations of the division.
- Manage complex office administrative work that requires the use of independent judgement and initiative.
- Maintain effective communication with internal and external stakeholders.
- Provide hospitality to all guests.
- Other duties as assigned.

At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Specified Full time

    The ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Specified Full time

    The ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....

  • Executive Assistant

    1 week ago

    Mississauga, Canada Thermo King Eastern Canada Full time

    We are a fast-growing company looking to add an additional, and exceptional, Executive Assistant to join our winning team. The Executive Assistant is responsible for a wide variety of administrative duties in support of the Vice President and General Manager and other senior management members. **BENEFITS OF BEING ON OUR WINNING TEAM**: - Paid Vacation -...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada KIA Motors Full time

    **Description** *** *** **Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive...

  • Executive Assistant

    5 days ago

    Mississauga, Canada Leeli Holdings Full time

    The Executive Assistant will provide assistance to the Vice President in all daily administrative and office management tasks. In addition to general administrative duties, the Executive Assistant will be responsible for scheduling meetings, taking minutes during meeting and ensuring follow up, maintaining databases and producing reports or presentations...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Specified Full time

    The ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...

  • Executive Assistant

    2 days ago

    Mississauga, Canada ErinoakKids Center for Treatment and Development Full time

    **Permanent Part-Time** **Mississauga Site** **30 hours/week** **Work Arrangement: Remote (2 days onsite/2 days remote)** **Position Summary**: ErinoakKids is currently seeking a motivated, detail-oriented Executive Assistant to support the President & CEO. This position provides executive level administrative assistance, creative problem solving, the...

  • Executive Assistant

    5 days ago

    Mississauga, Canada Skills Advantage Inc Full time

    **Job Summary** Skills Advantage Inc. is a thriving dynamic commercial operation that ventures into businesses which provide a variety of services for the public and other enterprise establishments. We are seeking a proactive, detail-oriented, highly organized and resourceful Executive Assistant to support our Executive Director. In this role, you will act...

  • Executive Assistant

    1 week ago

    Mississauga, Canada Hudson RPO Full time

    At Hudson RPO, we’re shaping the future of talent. **Job Overview**:_ _We have a new opportunity for an Executive Assistant to be aligned and branded with one of our clients, supporting executive leadership in a full-time role. **How you’ll shape the future of talent**: - Act independently with a high level of confidentiality, judgment, and discretion...

  • Executive Assistant

    1 week ago

    Mississauga, Canada Reliable Logistics Full time

    **JOB DESCRIPTION** **JOB TITLE**:Executive Assistant **DEPARTMENT**: Administration **REPORTS TO**:President **JOB TYPE**: Full Time **HOURS**: 8:00 am - 4:30 pm **OVERTIME STATUS**: When required **FUNCTIONAL SUMMARY**: The Executive Assistant will support the President, CEO and EVP - Sales & Marketing will be responsible for the Mississauga...