Administrative Assistant

**Job Posting**

Reporting to the Superintendent i/c of Administration, the **Administrative Assistant - Training** is accountable for coordinating the activities of the Training office and the Police Science Program. On a daily basis, the Administrative Assistant directly reports to an Inspector and Staff Sergeant i/c of Administration. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office. It is expected that the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism and is able to accept and assume responsibility. The ability to interpret and make common decisions in accordance with prescribed procedures and practices of Halifax Regional Police is also necessary for the role.

**DUTIES AND RESPONSIBILITIES**:

- Provides administrative support to the Superintendent, Inspector and Staff Sergeant i/c of Administration and supporting staff by managing inquiries, appointments, correspondence and projects. Responsible for maintaining supplies for a busy training and/or Police Science Program section, reconcile credit card monthly reports and expenditures, update monthly duty roster and respond to requests from other agencies/organizations standards for training and certifications. Initiates building and equipment maintenance.
- Assist with compiling training manuals for specific technical areas following established procedures; maintain all training facility bookings, create invoices for the Training Section. Performs simple financial monitoring for the Training Section budget by following established procedures to provide support to the Staff Sergeant.
- Facilitate administrative and supporting functions related to the in-house Police Science Program. Provide assistance to the Program staff and students during training. Sole responsibility for HRP’s management of the Nova Scotia Student Loan portal.
- Assist and support Human Resources with communication and conducts assessments for police officer and cadet recruitments.
- May perform other related duties as assigned.

**QUALIFICATIONS**
**Education and Experience**:

- Grade 12
- Business or secretarial certificate or diploma from a recognized educational institution or equivalent combination of education and 3 years' experience in an administrative assistant position.
- Minimum 3 years administrative experience
- Minimum typing speed of 50 wpm.

**Technical / Job Specific Knowledge and Abilities**:

- Comprehensive knowledge of the functions and activities of the Halifax Regional Police and related offices
- Knowledge of transcriptions devices
- Knowledge of Human Resources practices
- Knowledge of the applicable collective agreements

**COMPETENCIES**: Valuing Diversity, Analytical Thinking, Communication, Customer Service, Organization & Planning, Organizational Awareness, Teamwork & Cooperation

**WORK STATUS**:Permanent Full-time

**HOURS OF WORK**:Hours of work are Monday - Friday, 8:30 a.m. - 4:30 p.m. (35 hours per week), in an office environment.

**SALARY**: $47,760 to $61,810; Non-Union Level 2. Salary will be commensurate with education and years of applicable experience.

**WORK LOCATION**: 2 Chapman Street, Dartmouth, NS. Work location can be changed according to operational requirements.

**CLOSING DATE**:Applications will be received up to 11:59 pm on Sunday May 11, 2025.

**Please note**: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the recruiter when invited to the assessment process. For more information on our accommodation please click on the link.

Accommodations | Hiring | Employment | Halifax

(Position #78640500)