Administrative Assistant

2 days ago

Calgary, Canada Homes by Avi Full time

Since 1978, Homes by Avi has been building family homes, with divisions in Calgary, Edmonton, and Austin, Texas. Blue Jean Property Management is a rapidly growing property leasing management company, leveraging deep industry knowledge and agility in managing and leasing Homes by Avi’s single and multi-family developments.

**Administrative Assistant - Blue Jean Property Management**

Working under the leadership of the President of Blue Jean Property Management you will provide comprehensive administrative support and organization to the Blue Jean Property Management team.

**Who you are**:

- You are an individual who is highly organized, exceptionally efficient and has a positive, flexible, “can-do” attitude. Providing exceptional customer service to both your internal and external customers is effortlessness.
- You are a natural administrator, able to work in a fast-paced environment, and eager to lend a hand, or step up to a challenge. Your intuition is on point, and you can foresee what the next steps are, and initiate actions before they come across your desk.
- You have an extensive and well-rounded knowledge of Microsoft Office products, and the ability to pivot from task to task while balancing ever-changing priorities.
- You are an articulate communicator in both your written and verbal correspondence, equally professional and detailed.

**What You Will Do**:

- Prepare meeting agendas, presentations and reports with accuracy.
- Handle confidential and sensitive information with discretion.
- Provide general administrative support; completing a broad variety of general administrative tasks, preparing correspondence and compiling documents for meetings as required.
- Maintain organized filing system, both electronic and physical.
- Financial and property management support; process and code invoices for payment and assist with credit card reconciliation, support budget preparation and tracking for both condominiums and corporate accounts, and collaborate with the Operations Manager on financial projects or property management tasks.
- Support with insurance renewals and maintaining compliance documentation.
- Assist in onboarding new team members, ensuring smooth integration into the team

**Your Qualifications - The Must Have’s**
- Minimum of 3 years of experience in administrative assistant role;
- High school diploma; post-secondary education is an asset.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail;
- Exceptional communication, interpersonal skills and initiative to solve problems;
- Strong proficiency in MS Office Suite and Adobe Acrobat

**Nice to Have’s**:

- Familiarity with property management software (e.g., Yardi, Voyager), task management tools (e.g., Asana), and design platforms (e.g., Canva) is an asset.
- Some Property management industry knowledge.

**Education**: Preferred
- High School Diploma or better in General Studies

**Skills**: Required
- Attention to Detail

Preferred
- Creative Thinking
- Business Writing
- Collaborating
- Microsoft Office
- Communication Skills
- Customer Service
- Self-Starter

**Behaviors**: Preferred
- Dedicated: Devoted to a task or purpose with loyalty or integrity

**Motivations**: Preferred
- Self-Starter: Inspired to perform without outside help

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