Administrative Assistant

Clifton, an award-winning engineering and environmental consultancy, opened its doors in 1978 as a four‑person engineering start-up. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets.

At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical and non-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.

We value our people and encourage work-life harmony. We offer a compensation package with a competitive salary, a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry. Join our team to become part of the Clifton Difference.

**Key Responsibilities**
- Provide detailed and accurate administrative support, including data entry, compiling, editing, and preparing documents, reports, and other correspondence, as needed.
- Maintain an efficient and effective digital and physical filing system in line with Clifton’s QMS.
- General administrative duties, including opening and distributing mail, answering and routing calls, responding to inquiries from employees and clients, coordinating meetings and events, ordering office supplies, and other duties.
- Represent the organization to clients, contractors, and service providers, by providing professional and positive front desk support.
- Coordinate and manage the local fleet of vehicles, including scheduling maintenance and repairs.
- Assist with local safety administration, as required.
- Other duties as assigned.

**Required Qualifications and Experience**
- Minimum high school diploma required. A degree, diploma, or certificate in Office Administration from a recognized post-secondary institution considered an asset.
- Minimum of three (3) years of relevant professional work experience in an administrative role.
- Strong organizational skills, including effective management of multiple and conflicting priorities with a demonstrated ability to meet deadlines, in the context of work/life balance.
- Proficient with the Microsoft Office suite of products; Experience with Zoom an asset.
- Exceptional verbal and written communication skills.
- Ability to assess and initiate tasks independently and coordinate with other members of the laboratory and office as necessary.
- Professional verbal and written communication skills.
- Continued attention to safety and safe work environments, with a strong workplace safety orientation

**Apply**

All applicants must be legally eligible to work in Canada.

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. You will be evaluated on the relative degree to which you meet the knowledge, skills, and abilities related to the position assignment.

Clifton is an Equal Opportunity Employer and is committed to creating a respectful, diverse working environment.

**Job Types**: Full-time, Permanent

**Salary**: $19.00-$25.00 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative: 3 years (preferred)

Work Location: One location