Administrative Coordinator

1 week ago

Montréal QC, Canada Ecostone inc Full time

**About Us**:
At Ecostone Decor a division of Canyon Stone Canada, we are a leading manufacturer and supplier of high-quality decorative stone. Our factory outlet serves both retail customers and industry professionals, making it a central part of our business.

Our decorative stone factory outlet is seeking a proactive **Administrative Coordinator** to manage daily retail and administrative tasks. In this role, you will assist with customer transactions, oversee order billing and tracking, and support inventory and clerical tasks to ensure efficient operations and customer satisfaction.

**Key Responsibilities**:

- **Customer Support & Sales**: Greet and assist customers with product selection and information. Process sales transactions, including invoicing, payments, and preparing delivery slips.
- **Order Billing & Tracking**: Manage order invoicing, follow up on pending orders, track delivery schedules, and provide status updates to customers.
- **Administrative Support**: Perform clerical duties, including data entry, record-keeping, and documentation in QuickBooks; ensure records are accurate and up-to-date.
- **Inventory Management**: Assist with inventory organization, stock checks, and support reorder processes as necessary.
- **Vendor & Retail Liaison**: Help maintain and develop relationships with retail partners by responding to queries, sharing product information, and coordinating documentation.
- **Payroll Support**: Aid in payroll preparation by collecting and organizing employee time records and supporting HR processes as needed.
- **Team Collaboration**: Work closely with the store manager to support smooth daily operations and provide a welcoming environment for customers and staff.

**Qualifications**:

- **Education**: Diploma or certificate in administration, accounting, or a related field (or equivalent experience).
- **Experience**: 1+ year in a retail or administrative role, ideally with point-of-sale (POS) and invoicing experience.
- **Skills**:

- Strong interpersonal and communication skills, bilingual (French and English).
- Proficiency in QuickBooks (or similar software) and Microsoft Office Suite.
- Attention to detail, excellent organization, and ability to handle multiple priorities.

**Benefits**:

- Competitive hourly wage.
- Growth opportunities in a collaborative work environment.
- Exposure to retail and administrative practices with potential for future advancement.

**Job Types**: Full-time, Permanent

Pay: $35,000.00-$45,000.00 per year

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Retail management: 1 year (preferred)

**Language**:

- English and French (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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