Administrative Services Coordinator

5 days ago

Montréal, Canada Strathmore Facilities Management Inc Full time

**Position: Administrative Services Coordinator**
**Type: Full-Time, permanent**
**Schedule: 8:00 AM to 4:30 PM**

**About us**

Strathmore is a leading provider of snow removal and commercial landscaping services in Canada. We have been delivering exceptional services for over 60 years to various clients, including businesses, universities, government agencies, and shopping centers. We pride ourselves on fostering a stimulating work environment that prioritizes employee we-being.

Strathmore has won dozens of prestigious landscaping awards over the years, setting the standard for excellence in the Canadian landscaping and snow removal industry.

We are also proud to be one of the most climate friendly, culturally diverse and employee-centric companies in Canada.

**About the role**

The Administrative Services Coordinator is the first point of contact for employees, suppliers, and visitors. This key role contributes to the daily smooth operation of the office by providing administrative support, ensuring effective coordination, and maintaining clear communication.

Responsibilities include reception, administrative and event coordination, as well as managing office logistics (supplies, uniforms, mobile phones, etc.).

**Key responsibilities**

**Reception and front desk support**
- Welcome and direct visitors, respond to inquiries, and relay messages to staff
- Maintain a clean, organized, and professional reception area and common spaces
- Receive, sort, and distribute incoming mail and packages

**Administrative and event coordination**
- Coordinate internal and external meetings, including room bookings
- Plan and organize logistics for internal social events
- Ensure a positive and professional experience for employees and visitors

**Office resources and logistics management**
- Order and manage office supplies (stationery, equipment, furniture, etc.)
- Manage the uniform room: place orders, monitor inventory, and ensure distribution
- Maintain accurate records of uniform inventory and distribution
- Set up and distribute mobile phones to team members
- Perform other general administrative tasks as required

**Profile**
- High school diploma (DES) or equivalent
- Bilingual in French and English with excellent oral and written communication skills
- Proficiency in Microsoft Office and Google Workspace, especially Excel
- Strong organizational skills and attention to detail
- Ability to work independently with mínimal supervision
- Strong time management skills and ability to multitask effectively
- Professional appearance, positive attitude, and team spirit
- Excellent interpersonal skills and customer service orientation

**What we offer**
- A dynamic and inclusive work environment with opportunities for growth
- Competitive benefits, including group insurance, wellness initiatives, and RRSP
- The chance to play a key role in the success and expansion of our company
- A strong commitment to diversity, collaboration, and employee-focused initiatives

Monday to Friday 8:00 AM to 4:30 PM

  • Administrative Assistant/service Coordinator

    2 weeks ago

    Montréal, Canada Jertyne Interior Services Ltd Full time

    **Functional Role** The function of the Administrative Assistant is to support the Service, Estimating and Accounting departments with the completion of their administrative tasks and duties, perform special projects, and provide absence coverage. **Reporting Relationships** The Administrative Assistant reports to the Controller as identified on the...

  • Administrative Services Coordinator

    2 weeks ago

    Montréal, Canada UAP Inc. Full time

    Company Description **Be part of a community of authentic, proud and trusted people** At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; **we also** help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to...

  • Administrative Coordinator

    2 weeks ago

    Montréal, Canada Nestle Operational Services Worldwide SA Full time

    **Administrative Coordinator** **Position Snapshot** **Business area: Nespresso** **Location: Montréal, QC** **A little bit about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed sustainability...

  • Administrative Office Coordinator

    2 weeks ago

    Montréal, Canada Nestle Operational Services Worldwide SA Full time

    **Administrative Office Coordinator** **Position Snapshot** **Business area: Nespresso** **Location: Montréal, QC** **A little bit about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed...

  • Administrative Services Coordinator

    5 days ago

    Montréal, QC H1N 3E2, Canada UAP Inc. Full time

    **Company Description** Be part of a community of authentic, proud and trusted people** At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; **we also** help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to...

  • Administrative Coordinator

    2 weeks ago

    Montréal, Canada La Vie En R.I. Full time

    **ENGLISH POST TO FOLLOW**: **LA Vie en R.I**est une ressource intermédiaire (RI) basée à Montréal qui compte plusieurs sites et une équipe d'environ 30 personnes. Nous accompagnons des adultes (18 ans et plus) atteints d'une déficience intellectuelle, d'un trouble du spectre autistique (TSA) et présentant des besoins concomitants en matière de...

  • Service Coordinator

    1 week ago

    Montréal, Canada Levitt Safety Full time

    If you share a passion for safety and are looking to Build your Career with a company that invests in their employees, we are interested in talking to you! We are proud to have been named a Canada's Best Managed Companies winner annually since 2012 and are committed to building and driving a culture that makes Levitt-Safety a great place to work! Job...

  • Administrative Coordinator- Fulltime

    3 weeks ago

    Montréal, QC, Canada Options Consulting Solutions Full time

    Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact? The Company Our client is a small national non-profit. Company Perks and Rewards Annual performance incentive bonus...

  • Service Coordinator

    1 week ago

    Montréal, Canada Mircom Technologies Full time

    Mircom is seeking a driven and detail-oriented Service Coordinator with proven experience in handling all serive and construction related activities. The Service Coordinator for our Montreal location will report to the Service Manager and work closely with the service and sales team. **Key Responsibilities**: - Create purchase orders for various Service...

  • Coordinator - Administrative Management, Creative

    1 week ago

    Montréal, Canada Cirque du Soleil Full time

    **Coordinator - Administrative Management, Creative Guidance and Creation** Creations and Productions - Permanent position_ **We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.** *** **OUR MISSION** Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever...