Administrative Coordinator

**Administrative Coordinator**

**Position Snapshot**
**Business area: Nespresso**
**Location: Montréal, QC**

**A little bit about us**
Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed sustainability practices on farms and the surrounding landscapes. Launched in 2003 in collaboration with the NGO Rainforest Alliance, the program helps to improve the yield and quality of harvests, ensuring a sustainable supply of high-quality coffee and improving livelihoods of farmers and their communities.

In 2022, Nespresso has achieved B Corp certification - joining an international movement of 4,900 purpose-led businesses that meet B Corp’s high standards of social and environmental responsibility and transparency.

**What to Expect**:
You will support the Office and Facilities Team Leader and be responsible for ensuring the smooth operation of office and facilities-related activities. Additionally, you will provide administrative support to various departments within the organization. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with internal stakeholders, external suppliers, and handle security tasks.

**A day in the life of administrative coordinator**:

- Provide administrative support to the Office and Facilities Manager, including scheduling meetings, managing calendars, and preparing documents and reports.
- Coordinate office and facilities-related activities, such as maintenance requests, equipment purchases, and office supplies inventory.
- Liaise with suppliers to ensure timely delivery of goods and services, negotiate contracts and pricing agreements, and resolve any issues or discrepancies.
- Manage security procedures and protocols, including access control systems, visitor management, and emergency preparedness plans.
- Assist with the coordination of office events and meetings
- Maintain accurate records and files, procedures/internal processes relevant to office and facilities management.
- Support other administrative tasks and projects across various departments, as needed.
- Maintain effective communication with vendors and suppliers in both languages

**Role Requirements**
- Bilingualism in English and French language skills are a requirement, as this position requires collaboration with stakeholders across the Canadian market
- A college diploma in a related administrative field or equivalent experience.
- Minimum 4 years of experience in an administrative or assistant role, showcasing the necessary skills and knowledge.
- Strong communication skills: Demonstrates an articulate and effective communication style, both verbally and in writing, to convey information clearly and professionally.

**Preferred Skills**
- Knowledge of office and facilities management principles and best practices.
- Ability to work independently with mínimal supervision and as part of a team.
- Strong initiative: Demonstrates proactive and self-motivated behaviour, taking the lead in tasks and responsibilities without constant supervision.
- Proactive and strong-willed: Shows a determined and assertive approach in tackling challenges and achieving goals.

**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and six personal days (Personal Paid Holidays)
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Free Nespresso Coffee Machines and $100 monthly coffee credit
- Up to 50% off - Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)

**What you need to know**

Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.

If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ens