Administrative Coordinator

1 week ago

Montréal, Canada La Vie en R.I. Inc. Full time

**LA Vie en R.I** is a Montreal-based Intermediate Resource (RI) with multiple locations and a ~30-person team. We support adults (18+) with intellectual disabilities, autism spectrum disorder (ASD), and co-occurring mental-health needs in warm, family-style homes. Join us for hands-on training, clear growth paths, and meaningful work that builds residents’ daily-living skills, autonomy, and community connection.

**Administrative Coordinator**:
**About the Role** We are looking for a detail-oriented and motivated **Administrative Coordinator** to support the day-to-day operations of our residential homes for individuals with special needs. This role is essential to keeping our homes running smoothly by managing schedules, handling documentation, coordinating communication, and ensuring compliance with administrative requirements.

As the Administrative Coordinator, you’ll work closely with management and staff, balancing routine administrative tasks with projects that directly impact resident care and operational efficiency. This is a **full-time, on-site position**, ideal for someone who thrives in a structured environment but values meaningful work that supports people’s lives.

**Key Responsibilities**
- Provide administrative support to the operations team (scheduling, data entry, correspondence).
- Maintain staff records, payroll submissions, and expense tracking.
- Organize meetings, prepare reports, and manage internal communications.
- Assist with compliance documentation and licensing requirements.
- Coordinate with vendors, suppliers, and service providers.
- Support the onboarding and training of new staff.
- Help streamline office systems and processes.

**Qualifications**
- 1-3 years of experience in administrative, office support, or coordination roles.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace.
- Attention to detail and ability to manage confidential information.
- Clear communication skills (written and verbal).
- Comfort working in a care environment that serves individuals with special needs.
- Bilingual English/French
- Driver's license and access to a vehicle

**Preferred (assets, not required)**:

- Diploma or certification in **Office Administration, Business Administration, or Executive Office Support**.
- **Microsoft Office Specialist (MOS)** or **CAP (Certified Administrative Professional)**.
- Basic bookkeeping or payroll knowledge.

**Salary & Growth** Competitive salary range of **$42,000 - $60,000 CAD annually**, depending on experience. This role offers clear pathways for advancement into **Office Manager** and eventually **Operations Management**.

**Why Join Us?** This is not just another office role — it’s a chance to be part of a team that directly impacts lives. You’ll be joining a supportive, mission-driven organization that blends compliance and professionalism with a warm, human environment. As we grow, so will your opportunities.

**How to Apply** Please send your résumé and a brief cover letter highlighting your administrative experience and why this role is the right fit for you.

Pay: $42,000.00-$60,000.00 per year

Work Location: In person

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