Administrative & Payroll Coordinator

2 weeks ago

Dieppe, Canada BMM Testlabs Full time

**Company Overview**

BMM Testlabs is the longest established and most experienced private independent gaming certification lab in the world. Since 1981, we have provided professional technical and regulatory compliance services to the gaming industry, employing around 300 people across 13 global locations.

Reports to: HR Manager

**Job Summary**:
**Key Responsibilities**:
**Administrative Support**:

- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain organized filing systems (digital and physical) for HR, Finance, and Operations.
- Support office operations including ordering supplies, coordinating vendors, and handling general office communications.

**Payroll Administration - US & Canada**:

- Process bi-weekly payroll for US and Canadian employees in compliance with federal, state/provincial, and local regulations.
- Maintain accurate employee records including new hires, terminations, promotions, and benefit changes.
- Verify timesheets, overtime, vacation, sick leave, and other attendance records for accuracy.
- Coordinate with HR and Finance to ensure timely and accurate payroll submissions.
- Administer statutory deductions (taxes, CPP/QPP, EI, Social Security, Medicare, etc.) and company-sponsored benefits.
- Manage retirement savings plans, including US 401(k) contributions and Canadian RRSP deductions, employer matches, and related reporting.
- Generate payroll reports for management and reconcile payroll accounts as needed.
- Ensure compliance with payroll legislation and reporting requirements in both the US and Canada.
- Handle confidential payroll and employee information with discretion.

**Qualifications**:

- Post-secondary education in Business Administration, Human Resources, Accounting, or related field.
- 2-4 years of combined administrative and payroll experience, preferably supporting both US and Canadian operations.
- Knowledge of payroll regulations and employment standards in the US and Canada.
- Experience managing 401(k) and RRSP payroll deductions and reporting.
- Proficiency with payroll software (UKG preferred) and MS Office Suite.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent written and verbal communication skills.
- High level of accuracy, attention to detail, and confidentiality.
- Bilingual skills with experience in translating and editing in target language preferred.

**Key Competencies**:

- Strong interpersonal skills with the ability to interact at all levels of the organization.
- Proactive, resourceful, and adaptable to changing priorities.
- Ability to work independently as well as collaboratively in a team environment.
- Demonstrated integrity and professionalism in handling sensitive information.

**What We Offer**:

- A collaborative and inclusive workplace culture.
- Opportunities to grow your career within the Payroll & Finance function.
- Competitive salary and benefits package.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person

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