National Fleet Coordinator

2 weeks ago

Dieppe, Canada Universal Properties Full time

Maintain company records of vehicles, registrations, and motor vehicle inspections and maintenance.
- Obtain maintenance quotes where applicable, issue purchase orders.
- Code maintenance and fuel invoices, approve invoices in Basware.
- Schedule maintenance and repairs of fleet vehicles.
- Schedule seasonal tire changes.
- Maintain and process annual taxable benefit forms information and records for Canada and USA; submit information to payroll at year end or when driver changes occur.
- Obtain quotes for new vehicle purchases and lead and provide support to companies through new vehicle purchasing process, including approvals, ordering, insurance and registering. This includes reallocation of newer vehicles for older fleet vehicle replacements for the businesses where needed.
- Manage schedule for fleet rental vehicles for employees and provide monthly billing for fleet rentals to accounting.
- Basic maintenance of on-site fleet vehicles, wiper fluid top up, weather related tasks, i.e. snow clearing, vacuuming, weekly cleaning etc.
- Manage vehicle transfers, trades, disposals and all associated paperwork
- Deliver, or move vehicles to and from dealerships, airport, and FBO’s when necessary.
- All other related duties.
- Valid driver’s license with a clean driver’s abstract
- Minimum 3 years of automotive experience in any of the following capacities or similar roles: Fleet Coordinator, Automotive Service Advisor, or Rental Car experience
- High attention to detail and superior organization skills
- Ability to provide exceptional customer service to both internal and external clients
- Aptitude for new software and understanding of taxable benefits
- Completion of a diploma or degree from a post-secondary institution
- Bilingual preference: English/French

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

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