Partnerships Coordinator

**Michael Smith Health Research BC**

Michael Smith Health Research BC, funded by the Government of British Columbia, is BC’s health research agency. We strengthen the province’s health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of British Columbians. Our ambition is to inspire and connect curious, creative and passionate minds to drive discovery and innovation in health research. And we’re driven by the belief that health-related decision making should be informed by high quality research produced in an equitable, diverse and inclusive research system.

We are a team of dedicated professionals who care deeply about each other and our work. We believe in embracing diversity as a strength and core value, creating spaces that are inclusive of all peoples, and are grounded in our ongoing commitment to reconciliation and respect for Indigenous self-determination. We value and support a diverse workforce, reflective of different backgrounds, skillsets, perspectives and life experiences.

Our benefits package includes a pension plan, generous dental and health insurance and a wellness allowance; our professional development policy supports learning and growth.

We have a hybrid work model. When you are in the office, our beautiful space offers views of False Creek, an outdoor patio (think summer BBQs) and a fitness centre, and it’s walking distance to restaurants and other amenities. Our social committee, Team Good Times, organizes events throughout the year.

If you are looking for meaningful work in a supportive environment, and you are inspired by making a difference in BC’s exceptional health research community, read on to learn more.

**Position Summary**

Join our team as the Partnerships Coordinator, reporting to the Director, Partnerships, and be a vital contributor to Health Research BC's strategic partnerships. As the point person for administering partnered awards, you will ensure seamless operations while nurturing relationships with external organizations. This role requires a proactive and detail-oriented individual who excels at coordinating tasks and collaborating with various teams across the organization. By leveraging your administrative expertise and keeping a keen eye on relationship management, you will play a crucial role in supporting our partnership plan and driving our strategy forward.

**Key Responsibilities**
- Prepares and/or reviews partnership agreements, award packages and other documents that support the lifecycle of a partnership. Maintains document templates and creates new templates as required.
- Monitors and administers partnered awards and partnerships in line with established award conditions and partnership agreements.
- Reviews partner financial commitments and processes partnered award reports (written and financial); recommends appropriate next steps.
- Liaises with partners and researchers to ensure that the terms of the partnership and/or partnered award are being fulfilled.
- Tracks and processes partnership requests; conducts preliminary assessments and makes recommendations.
- Utilizes the organization’s technological platforms including the grant management system (GMS), customer relationship management (CRM) software and Power BI analytical tool to support the day-to-day activities.
- Contributes to and/or leads the configuration, development, testing and implementation of partnership processes and programs in the GMS and CRM.
- Contributes to and/or leads the configuration, testing, implementation and improvement of partnership analytics through Power BI.
- Identifies opportunities for, and coordinates and/or leads as required, projects that improve partnership workflows and strengthen data integrity within the various technological platforms.
- Creates and updates user guides and related materials to enable streamlined processes and support the use of technological platforms for partnership activities.
- Supports the Director, Partnerships in developing and sustaining relationships with current and prospective partner organizations including responsibility for, but not limited to:

- Tracking and recording the partnership status and related information, ensuring relationships are continuously maintained.
- Outreach activities with stakeholder organizations, as appropriate.
- Coordinates and assists with planning partnership-related events, in collaboration with internal teams and partner organizations.
- Plans and schedules meetings, in consultation with the Director, Partnerships. Responsible for preparing agendas and meeting materials, undertaking related research, recording meeting notes and appropriate follow-up.
- Creates and updates partnerships-related content on the organization’s website, as required. Recommends and provides support for more complex website improvements and works with the communications team to support p