Current jobs related to Bookkeeper/administrative Assistant - Greater Sudbury - North Rock Property Services

  • Office Administrator/bookkeeper

    7 days ago

    Greater Sudbury, Canada Ponterio Developments Inc Full time

    **Job Summary**: **Duties and Responsibilities**: The main responsibilities of this position will include, but not be limited to, the following: - Performing light duty bookkeeping entries, including Accounts Payable, Accounts Receivable, Payroll, utilizing Jonas Construction program. - Procurement of office supplies and equipment - Maintaining core...

  • Financial Administrator

    7 days ago

    Greater Sudbury, Canada Repin Inc. Full time

    **Job Summary** Repin Inc. is seeking a highly organized and detail-oriented **Financial Administrator & Bookkeeper** to join our growing property management team. This key role supports the financial health and daily operations of our company by overseeing rent collection, owner statements, invoicing, payroll, reporting, and financial compliance. The role...

  • Assistant Bookkeeper

    1 week ago

    Greater Sudbury, Canada Devla Properties Inc. Full time

    **Job Summary** **Duties** - Maintain and update financial records using accounting software such as QuickBooks. - Conduct bank reconciliations to verify transactions and resolve discrepancies. - Support month-end closing procedures by preparing necessary documentation and reports. - Collaborate with the accounting team to assist in audits and compliance...

  • Bookkeeper

    1 week ago

    Greater Sudbury, Canada Adult and Youth Enrichment Center Full time

    The Adult and Youth Enrichment Center provides services to vulnerable individuals, ranging from ages 9 years old-50+ with developmental, cognitive, physical, mental health and addictions struggles. We have day programs, residential services and respite services. We are currently looking for an experienced in house Bookkeeper to provide the following...

  • Administrative Assistant

    3 days ago

    Greater Sudbury, Canada Burton Construction Full time

    **Office Administrator / Office Assistant** **Location**: Sudbury, ON **Company**: Burton Construction **About Us**: Burton Construction is a locally owned and operated company based in Sudbury, Ontario. We specialize in **civil and general construction**, including excavation, site preparation, foundations, and heavy equipment work. Our small team takes...

  • Bookkeeping Manager

    2 days ago

    Greater Sudbury, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our ease Cloud Accounting Services team as a Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a...

  • Bookkeeping Manager

    2 weeks ago

    Greater Sudbury, Canada MNP LLP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our ease Cloud Accounting Services team as a Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a...

  • Bookkeeper

    2 weeks ago

    Greater Sudbury, Canada Richer's Bookkeeping & Tax Services Inc. Full time

    **Duties**: - Calculate and prepare cheques for payroll - Calculate fixed assets & depreciation - Keep financial records and establish, maintain, & balance various accounts using manual and computerized bookkeeping systems such as Sage and QuickBooks Online - Maintain general ledgers & financial statements - Post journal entries - Prepare other statistical,...

  • Bookkeeper

    1 week ago

    Greater Sudbury, Canada Verdicchio Ristorante Full time

    **Job Summary** **Duties** - Maintain and update financial records using accounting software such as QuickBooks or Sage. - Perform account reconciliation to ensure accuracy of financial data. - Manage payroll processing and ensure timely payments to employees. - Oversee accounts payable and accounts receivable functions, ensuring timely invoicing and...

  • Bookkeeper

    2 weeks ago

    Greater Sudbury, Canada IBEW 1687 Full time

    **Who We Are**: The International Brotherhood of Electrical Workers (IBEW) is the largest electrical labour union in North America, representing over 820,000 members and retirees. With the International Headquarters located in Washington DC, Canadian Headquarters located in Toronto, Ontario, and individual locals covering every piece of land in North...

Bookkeeper/administrative Assistant

2 weeks ago

Greater Sudbury, Canada North Rock Property Services Full time

**Detail Overview of Responsibilities**:
**Bookkeeping and Finance**

**1. Account Payable**
- Key accounts payable for, and process timely payments by cheque, online and credit card.
- Key and verify invoices using appropriate information and coding by division and cost code.
- Balance statements from vendors.
- Refine vendor relationships.
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts.

2. **Accounts Receivable**
- Maintain current accounts receivable accounts. Investigate, adjust and resolve any outstanding balances.
- Process payments received by cheque, credit card, e-transfer, money order and cash.
- Customer invoicing as required for service divisions.

**3. Banking**
- Monthly bank/visa reconciliation and analysis of accounts and variances.
- Reconcile cash till on a weekly basis.
- Verify payment terminal payments.
- Deposit cheques as posted to accounts receivable.
- Complete physical bank deposits as required, ensure cash till is adequately stocked.

**4. Bookkeeping**
- Track employee purchases - ensure appropriate use of company debit/credit cards.
- Work with and support management team to ensure all expenses are tracked and costs reduced.
- Prepare weekly financial reports and correspondence for internal and external review.
- Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to management team.
- File and sort documents (paper and electronically)
- Various accounting and journal entries, and inventory adjustments.
- Set up and disposal of assets, maintain depreciation schedule.

**5. Payroll**
- Responsible for overseeing Wagepoint and Time by Wagepoint, correct or address any payroll changes on weekly basis.
- Advise when payroll has been approved and submitted.
- Monitor payroll on a weekly basis for any payroll deductions or adjustments.
- Prepare payroll and tax information for accountant.

**6. Health and Safety and Human Resources**
- Human resources include processing T4’s and ROE’s.
- Maintain vacation, sick leave and attendance records.
- Maintain list of employees, make all required adjustments.

**Office Organization and Administration**
- New employee orientation - review all new hire paperwork with new hires, distribute company policies.
- Assist management team in placing job ads.
- Enter new customer information into Quickbooks
- Maintain purchasing and stock of all office supplies.
- Responsible for filing all documents, invoices, employee information, etc. daily.
- Ensures customer contracts and files for A/R, A/P, banking, equipment, taxes, etc. are maintained in good order.
- Document procedures, processes and policies.
- Assist with organization of company special events.
- Contribute to and/or complete special projects as assigned.
- Prepare internal presentations, slideshows and documents as required.
- All other duties/responsibilities as required, assisting co-workers and management team as required.
- Comply with all company policies/procedures and safety requirements.

**Customer Service**
- Assist with greeting and communicating with customers.
- Gather complete lead information from potential customers.

**Key Success Behaviours and Skills**:

- Aligned with North Rock Property Services core values of Quality, Honesty and Professionalism.
- Strict attention to detail.
- Performance driven, fast paced and energetic.
- Superior communication and interpersonal skills with staff and customers.
- Strong in math and accounting.
- Keyboard and data entry skills
- Highly alert and structured thought process, and demonstrates problem solving skills.
- High organizational skills, time management and analytical skills.
- Competent with Quickbooks Accounting and Microsoft Suite.
- Proficient with computers.
- Performs and demands excellence in quality of work.
- Service and teamwork focused, driven to improve efficiencies.
- Innovative and focused on learning self-improvement.
- Flexible and able to multitask and complete tasks with mínimal or no supervision.

**Minimum Qualifications and Educational Requirements**:

- Bachelors Degree or Business Administration Diploma preferred.
- Other finance or math education will be considered as an asset.
- Experience in Bookkeeping.
- Min 1 year office admin experience.

**Strong Knowledge of the Following Software/Technology**:

- Quickbooks
- Wagepoint (payroll and timekeeping)
- Microsoft Office Suite (Excel, Word, PowerPoint)
- Social Media (Facebook, Instagram, NextDoor, Alignable, Kijiji, Wix etc.)

**Job Type**: Part-time

Pay: From $20.00 per hour

Expected hours: 24 - 40 per week

**Benefits**:

- Company events
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-03-31
Expected start date: 2025-04-07