Office Coordinator

Position Information

**Position Title**
- Office Coordinator

**Department/Unit**
- People and Culture

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S136-25

**Employee Group**
- DPMG

**Position Type**
- Term

**Duration of Contract (if applicable)**
- Sixteen (16) months

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0 FTE

**Salary**
- $48,593 - $61,380 per annum

**Classification**
- ADM-03

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Dalhousie University’s People and Culture team strives to ensure Dalhousie’s people and culture goals and core values are aligned and fully embedded across the institution so that all members of the university community feel included, motivated, and supported to excel in their careers and in advancing the mission of the university. Reporting to the Executive Assistant and Operations Manager (EAOM), People and Culture, the Office Coordinator will provide reception and administrative support to the People and Culture offices.

**Key Responsibilities**
- Provide administrative/operational support to the department, the EAOM, and other senior leaders as required. This includes scheduling meetings, managing calendars, and booking appointments. Provide support to other units within People and Culture as needed.
- Oversee room bookings for meeting room and internal spaces. Receive and schedule requests for space. Ensure technology is in order before/after bookings. Assist with questions regarding audiovisual (AV) systems in rooms, contacting AV support as needed.
- Deliver additional administrative support such as maintaining/ordering office supplies; ensuring incoming and outgoing mail/courier packages are prepared, sent, and distributed; and submitting service requests for maintenance matters.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Administrative Professional Diploma with at least three (3) years’ related experience (or equivalent combination of training and experience).
- Proven excellent interpersonal, teamwork, and communication (verbal and written) skills.
- Demonstrated strong attention to detail, organizational and prioritization skills.
- Proven ability to work independently and multi-task in a deadline driven environment with frequent interruptions.

**Assets**
- Experience using Banner and SharePoint/OneDrive databases.
- Experience in the post-secondary sector.

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- One (1)

**Open Date**
- 07/11/2025

**Close Date**
- 07/18/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting